mirror of
https://github.com/rn10950/RetroZilla.git
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4979 lines
216 KiB
HTML
4979 lines
216 KiB
HTML
<?xml version="1.0" encoding="UTF-8"?>
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<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.1//EN"
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"http://www.w3.org/TR/xhtml11/DTD/xhtml11.dtd"[
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<!ENTITY % brandDTD SYSTEM "chrome://branding/locale/brand.dtd" >
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%brandDTD;
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]>
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<html xmlns="http://www.w3.org/1999/xhtml">
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<head>
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<title>Using &brandShortName; Mail & Newsgroups</title>
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<link rel="stylesheet" href="chrome://help/locale/helpFileLayout.css"
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type="text/css"/>
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</head>
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<body>
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<div class="boilerPlate">This document is provided for your information only.
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It may help you take certain steps to protect the privacy and security of
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your personal information on the Internet. This document does not, however,
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address all online privacy and security issues, nor does it represent a
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recommendation about what constitutes adequate privacy and security
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protection on the Internet.</div>
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<h1 id="using_mozilla_mail_and_newsgroups">Using &brandShortName; Mail &
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Newsgroups</h1>
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<p>&brandShortName; Mail & Newsgroups lets you conveniently manage all your
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Internet communications from one place. You can set up and maintain multiple
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business and personal mail accounts and Internet newsgroups, all from one
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window — the Mail & Newsgroups window.</p>
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<p>To start using &brandShortName; Mail & Newsgroups:</p>
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<ul>
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<li>Click the Mail & Newsgroups icon in the lower-left corner of the
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&brandShortName; Navigator window.</li>
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</ul>
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<table>
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<tr>
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<td colspan="2"><img src="images/task_mail.png" alt=""/></td>
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</tr>
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<tr>
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<td style="width: 20px;"></td>
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<td><strong>Mail & Newsgroups icon</strong></td>
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</tr>
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</table>
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<div class="contentsBox">In this section:
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<ul>
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<li><a href="#getting_started_with_mozilla_mail_and_newsgroups">Getting
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Started with &brandShortName; Mail & Newsgroups</a></li>
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<li><a href="#reading_messages">Reading Messages</a></li>
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<li><a href="#sending_messages">Sending Messages</a></li>
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<li><a href="#creating_html_mail_messages">Creating HTML Mail
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Messages</a></li>
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<li><a href="#using_attachments">Using Attachments</a></li>
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<li><a href="#deleting_messages">Deleting Messages</a></li>
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<li><a href="#using_address_books">Using Address Books</a></li>
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<li><a href="#organizing_your_messages">Organizing Your Messages</a></li>
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<li><a href="#controlling_junk_mail">Controlling Junk Mail</a></li>
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<li><a href="#importing_mail_from_other_programs">Importing Mail from Other
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Programs</a></li>
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<li><a href="#getting_started_with_newsgroups">Getting Started with
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Newsgroups</a></li>
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<li><a href="#working_offline">Working Offline</a></li>
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<li><a href="mail_sec_help.xhtml">Signing & Encrypting
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Messages</a></li>
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<li><a href="#mail_and_newsgroups_account_settings">Mail & Newsgroups
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Account Settings</a></li>
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<li><a href="#mail_and_newsgroup_preferences">Mail & Newsgroups
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Preferences</a></li>
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</ul>
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</div>
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<h1 id="getting_started_with_mozilla_mail_and_newsgroups">Getting Started with
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&brandShortName; Mail & Newsgroups</h1>
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<div class="contentsBox">In this section:
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<ul>
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<li><a href="#using_the_mail_account_setup_wizard">Using the Mail Account
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Setup Wizard</a></li>
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<li><a href="#setting_up_additional_mail_and_news_accounts">Setting Up
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Additional Mail and News Accounts</a></li>
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<li><a href="#changing_the_settings_for_an_account">Changing the Settings
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for an Account</a></li>
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</ul>
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</div>
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<h2 id="using_the_mail_account_setup_wizard">Using the Mail Account Setup
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Wizard</h2>
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<p>To set up a mail or newsgroup account, first open the Window menu and choose
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Mail & Newsgroups. If you haven't already set up an account, the
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Account Wizard appears automatically, enabling you to set up an account.</p>
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<p>The Account Wizard guides you through the process of creating a new account.
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If you don't know a setting, click Cancel and ask your Internet service
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provider (ISP) or help desk.</p>
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<p>If an account already exists, the Account Wizard doesn't appear
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automatically when the Mail window opens. Instead, after opening the Mail
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window, open the File menu and choose New, then Account. For more details,
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see <a href="#setting_up_additional_mail_and_news_accounts">Setting Up
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Additional Mail & News Accounts</a>.</p>
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<h3 id="setting_up_mail_accounts_with_an_isp_or_email_provider">Setting Up Mail
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Accounts with an ISP or Email Provider</h3>
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<p>Before you set up a mail account, your ISP or email provider should give you
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the following information:</p>
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<ul>
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<li>your user name</li>
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<li>your email address</li>
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<li>the incoming and outgoing mail server names</li>
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<li>the incoming server type (<a href="glossary.xhtml#imap">IMAP</a> or
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<a href="glossary.xhtml#pop">POP</a>)</li>
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</ul>
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<p>Before you set up a newsgroup account, your ISP or email provider should
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give you the following information:</p>
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<ul>
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<li>your email address</li>
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<li>newsgroup server name</li>
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<li>account name</li>
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</ul>
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<p>To set up a new mail or newsgroup account, begin from the Mail window:</p>
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<ol>
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<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
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see the Mail & Newsgroups Account Settings dialog box.</li>
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<li>Click Add Account to start the Account Wizard.
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<p>The information requested by the Account Wizard depends on the type of
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new account you specify in its first window. The boldface headings that
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follow correspond to the windows you'll see when you're setting
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up an ISP or email provider account.</p>
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</li>
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<li><strong>New Account Setup</strong>: Choose the type of account you want
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to set up, then click the right arrow.</li>
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<li><strong>Identity</strong>: Enter the name and email address appropriate
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for this account, then click the right arrow.</li>
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<li><strong>Server Information</strong>:
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<ul>
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<li>Indicate whether you want a POP account or an IMAP account. Not all
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service providers can support both options. For more information, see
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<a href="#server_settings">Mail & Newsgroups Account Settings -
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Server Settings</a>.</li>
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<li>Enter the name of your incoming mail server.</li>
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<li>If you want this account to be a part of the Local Folders Global
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Inbox account, check the <q>Use Global Inbox</q> box. Mail for
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this account will then be stored in your Local Folders. Otherwise, if
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the checkbox is unchecked, mail will be stored in its own
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directory.</li>
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<li>Enter the name of your outgoing mail server (SMTP).
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<p><strong>Note</strong>: You need to specify only one outgoing mail
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server (SMTP), even if you have several mail accounts. The name of
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your <a href="glossary.xhtml#smtp">SMTP</a> host may not have been
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explicitly listed in the account setup information provided to you.
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For example, your SMTP host may be the same as your POP or IMAP host.
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If in doubt, contact your ISP or system administrator.</p>
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</li>
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<li>Click the right arrow to continue.</li>
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</ul>
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</li>
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<li><strong>User Names</strong>: Enter the incoming and outgoing user names
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provided by your ISP or email provider, then click the right arrow.</li>
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<li><strong>Account Name</strong>: Enter whatever name you want to use to
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refer to this account, then click the right arrow.</li>
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<li><strong>Congratulations!</strong> Verify that the information you entered
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is correct. If necessary, verify the information you entered with your ISP
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or system administrator. When you are sure that it's correct, click
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Finish to set up your account.</li>
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<li>You see your new account listed in the left side of the Mail &
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Newsgroups Account Settings dialog box. Click OK to start using your new
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account.</li>
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</ol>
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<p>You are now ready to get messages from your account. &brandShortName; Mail
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& Newsgroups will prompt you for your password when you retrieve mail for
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the first time every session. For detailed instructions on how to retrieve
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mail, see <a href="#getting_new_messages">Getting New Messages</a>.</p>
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<p>[<a href="#getting_started_with_mozilla_mail_and_newsgroups">Return to
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beginning of section</a>]</p>
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<h2 id="setting_up_additional_mail_and_news_accounts">Setting Up Additional
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Mail and News Accounts</h2>
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<p>You use the Account Settings dialog box to add a new account or to change
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information for an existing account, including:</p>
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<ul>
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<li>mail and newsgroup server settings (for example, message deletion and
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download preferences)</li>
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<li>storage settings for message copies and folders</li>
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<li>your reply-to address, organization name, and signature</li>
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</ul>
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<p>To add a new account or change settings for an existing account, begin from
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the Mail window:</p>
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<ol>
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<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
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see the Mail & Newsgroups Account Settings dialog box. You can perform
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these tasks:
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<ul>
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<li><strong>Add Account</strong>: Click this button to set up a new mail
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or news account. Be sure to type the account information exactly as it
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is given to you. Move through the screens with the arrows, or click
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Cancel to stop account creation.</li>
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<li><strong>Set as Default</strong>: Select an account, then click this
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button to make the selected account appear at the top of your list of
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accounts in the Mail Window. The change takes effect the next time you
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open Mail & Newsgroups.
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<p>The default account is the one that you want to log into and (for
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IMAP accounts only) automatically check for new messages when you
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start Mail & Newsgroups. (For POP accounts, you must always click
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the Get Msg button to get new messages.)</p>
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</li>
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<li><strong>Remove Account</strong>: Select an account, then click this
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button to remove it completely from your Mail window.</li>
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<li><strong>Outgoing Server (SMTP)</strong>: Click this (at the bottom of
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the list of accounts) to modify information about the outgoing mail
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server. See <a href="#outgoing_server">Mail & Newsgroups Account
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Settings - Outgoing Server (SMTP)</a> for more information.</li>
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</ul>
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</li>
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<li>Click headings under any account's name and modify the corresponding
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settings in the panel on the right.</li>
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<li>Click OK to save your changes.</li>
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</ol>
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<p>[<a href="#getting_started_with_mozilla_mail_and_newsgroups">Return to
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beginning of section</a>]</p>
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<h2 id="changing_the_settings_for_an_account">Changing the Settings for an
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Account</h2>
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<p>To view or change information for an existing mail or newsgroup account,
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begin from the Mail window:</p>
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<ol>
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<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
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see the Mail & Newsgroups Account Settings dialog box.</li>
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<li>Click the account name in the left-hand side of the Account Settings
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dialog box. You see information about the account, such as your email
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address and signature file, in the right side of the dialog box.</li>
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<li>Click any of these items beneath the name of an account to see the
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corresponding settings:
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<ul>
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<li><strong>Server Settings</strong>: The settings available depend on
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the type of server (IMAP, POP, or newsgroup server). For more
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information, see <a href="#server_settings">Mail & Newsgroups
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Account Settings - Server Settings</a>.
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<p><strong>Important</strong>: If you need to change the server type
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(for example, from POP to IMAP) you must first remove the existing
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account. Next, you must exit &brandShortName; and restart it. You can
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then reopen the Mail & Newsgroups Account Settings dialog box and
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recreate an account with the new server type by clicking Add
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Account.</p>
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</li>
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<li><strong>Copies & Folders</strong>: These settings determine
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whether to send automatic messages (blind carbon copies) and where you
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want to store copies of outgoing messages, message drafts, and message
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templates. For more information, see <a href="#copies_and_folders">Mail
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& Newsgroups Account Settings - Copies & Folders</a>.</li>
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<li><strong>Composition & Addressing</strong>: These settings allow
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you to choose your default format and quoting behavior when composing a
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message. You can also override the global directory server settings
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specified for all address books in the Preferences dialog box. For more
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information, see <a href="#addressing">Mail & Newsgroups Account
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Settings - Composition & Addressing</a>.</li>
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<li><strong>Offline & Disk Space (IMAP and News accounts
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only)</strong>: These settings apply when you are working offline
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(disconnected from the Internet) or need to save download time and
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conserve disk space. For more information, see
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<a href="#offline_and_disk_space_settings_imap">Offline and Disk Space
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Settings (IMAP)</a> or
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<a href="#offline_and_disk_space_settings_nntp">Offline and Disk Space
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Settings (News)</a>.</li>
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<li><strong>Disk Space (POP accounts only)</strong>: This setting
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determines the maximum size of messages that you are willing to
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download to your hard disk. For more information, see
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<a href="#disk_space_settings">Disk Space Settings (POP)</a>.</li>
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<li><strong>Security</strong>: These settings determine which
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<a href="glossary.xhtml#certificate">certificates</a> are used to
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digitally sign and encrypt mail messages that you send. Digital
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signatures allow you to identify yourself reliably to others in
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mail messages that you send. Encryption helps ensure that your
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messages remain private while they are in transit over the
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Internet. For more information, see
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<a href="#security">Mail & Newsgroups Account Settings -
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Security</a>.</li>
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</ul>
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</li>
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<li>Click OK to save your changes.</li>
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</ol>
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<p>[<a href="#getting_started_with_mozilla_mail_and_newsgroups">Return to
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beginning of section</a>]</p>
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<h1 id="reading_messages">Reading Messages</h1>
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<div class="contentsBox">In this section:
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<ul>
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<li><a href="#getting_new_messages">Getting New Messages</a></li>
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<li><a href="#choosing_how_you_view_the_mail_window">Choosing How You View
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the Mail Window</a></li>
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<li><a href="#sorting_and_threading_messages">Sorting and Threading
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Messages</a></li>
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<li><a href="#saving_and_printing_messages">Saving and Printing
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Messages</a></li>
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<li><a href="#controlling_images_scripts_and_plug-ins">Controlling Images,
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Scripts, and Plug-ins</a></li>
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</ul>
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</div>
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<h2 id="getting_new_messages">Getting New Messages</h2>
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<p>For an IMAP account, you can retrieve new messages automatically and display
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them in the Inbox by opening Mail & Newsgroups and selecting the Inbox
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for the IMAP account.</p>
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<p>For a POP account, you must select the Inbox and click Get Msgs to retrieve
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your messages. By default, messages from your POP account are downloaded in
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full and deleted from the POP server when you retrieve them. You can
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<a href="#pop_server_settings">change your POP server settings</a> to
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retrieve just the headers and/or store a copy of messages on the server in
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addition to downloading them to your computer.</p>
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<p>You can also set up Mail & Newsgroups to get new messages at startup and
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to check for new messages at timed intervals.</p>
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<table>
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<tr>
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<td colspan="2"><img src="images/task_mail.png" alt=""/></td>
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</tr>
|
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<tr>
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<td style="width: 20px;"></td>
|
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<td><strong>Mail & Newsgroups icon</strong></td>
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</tr>
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</table>
|
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<p>The Mail & Newsgroups icon on the status bar displays a green arrow to
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notify you when new messages have arrived.</p>
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<table>
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<tr>
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<td colspan="2"><img src="images/task_newmail.png" alt=""/></td>
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</tr>
|
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<tr>
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<td style="width: 20px;"></td>
|
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<td><strong>New mail notification</strong></td>
|
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</tr>
|
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</table>
|
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<p>To set up a mail account to automatically check for new messages, begin from
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the Mail window:</p>
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<ol>
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<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
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see the Mail & Newsgroups Account Settings dialog box.</li>
|
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<li>If you have multiple accounts, select an account and click the Server
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Settings category for that account.</li>
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<li>Select one or both of the following options in the Server Settings
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section:
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<ul>
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<li><strong>Check for new mail at startup</strong>: Select this checkbox
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if you want to check this account automatically for new messages
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whenever you start Mail & Newsgroups. For POP accounts, Mail &
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Newsgroups checks for new mail, but doesn't download new messages
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until you click Get Msgs or unless you choose <q>Automatically download
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any new messages</q>.</li>
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<li><strong>Check for new messages every [__] minutes</strong>: Select
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this checkbox if you want to specify the number of minutes between mail
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checks. You can also check for new messages at any time by clicking Get
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Msgs in the Mail window.</li>
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</ul>
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</li>
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<li>Click OK. Your settings take effect the next time you start
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&brandShortName; Mail & Newsgroups.</li>
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</ol>
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<p>To set up &brandShortName; Mail & Newsgroups to play a sound or display
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an alert when new mail arrives, see <a href="#notifications">Mail &
|
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Newsgroups Preferences - Notifications</a>.</p>
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<p>You can always retrieve messages manually at any time. To get new messages
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for the selected account or newsgroup, do one of the following:</p>
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<ul>
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<li>Click Get Msgs on the Mail toolbar.</li>
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<li>Open the File menu (in the Mail window) and choose Get New Messages.</li>
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</ul>
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<p>To get new messages for all your mail accounts, begin from the Mail
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window:</p>
|
|
|
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<ol>
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<li>Click the triangle on the Get Msgs button in the Mail toolbar.</li>
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<li>Choose Get All New Messages. &brandShortName; Mail & Newsgroups
|
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retrieves new messages for all your mail accounts.
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<p>If you are not currently logged into one of your mail accounts, Mail
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& Newsgroups first prompts you to enter your user name and password
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before retrieving new messages for that account. (If you have already
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stored your user name and password using the Password Manager, Mail &
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Newsgroups doesn't prompt you for this information.)</p>
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</li>
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</ol>
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<p><strong>Note</strong>: You can also open the File menu (in the Mail window)
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and choose <q>Get New Messages for</q>.</p>
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|
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<p>To get new messages for a specific mail account, begin from the Mail
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window:</p>
|
|
|
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<ol>
|
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<li>Click the triangle on the Get Msgs button on the Mail toolbar.</li>
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<li>Choose the account for which you want to retrieve mail.</li>
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</ol>
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<p><strong>Note</strong>: Mail & Newsgroups prompts you for your password
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the first time you retrieve messages for an account. You can choose to have
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Mail & Newsgroups store your password in the Password Manager at that
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time.</p>
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<p>Password Manager can save all your user names and passwords on your own
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computer and enter them for you automatically. For more information, see
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<a href="using_priv_help.xhtml#using_the_password_manager">Using the Password
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Manager</a>.</p>
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|
|
<p>[<a href="#reading_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="choosing_how_you_view_the_mail_window">Choosing How You View the Mail
|
|
Window</h2>
|
|
|
|
<p>You can customize the layout of the Mail window (the window you see when you
|
|
choose Mail & Newsgroups from the Window menu):</p>
|
|
|
|
<ul>
|
|
<li>Open the View menu and choose Show/Hide to show or hide the Mail toolbar,
|
|
search bar, or the status bar.</li>
|
|
<li>Open the View menu and choose Layout to select the type of three-pane
|
|
window layout to use.</li>
|
|
<li>Expand and collapse any pane to switch between a three-pane or two-pane
|
|
view.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#reading_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="sorting_and_threading_messages">Sorting and Threading Messages</h2>
|
|
|
|
<p>To sort messages by categories such as subject, sender, date, or priority,
|
|
begin from the Mail window:</p>
|
|
|
|
<ul>
|
|
<li>Click the appropriate column heading in the message list window. Or, open
|
|
the View menu, choose Sort by, and then select the column you want to sort
|
|
by.</li>
|
|
</ul>
|
|
|
|
<p>To reorder column headings, begin from the Mail window:</p>
|
|
|
|
<ul>
|
|
<li>Click and drag a column heading to the left or right to reposition the
|
|
column.</li>
|
|
</ul>
|
|
|
|
<p>To change which columns are displayed, begin from the Mail window:</p>
|
|
|
|
<ul>
|
|
<li>Click the Show/Hide Columns icon <img src="images/columns.png" alt=""/>
|
|
and select the column to be added/removed from the list.</li>
|
|
</ul>
|
|
|
|
<p>To group messages by threading (subject), so each message is grouped with
|
|
all its responses:</p>
|
|
|
|
<ul>
|
|
<li>Click the thread button to the left of the Subject, Sender, and Date
|
|
column headings. Or, open the View menu, choose Sort by, and then select
|
|
Threaded.</li>
|
|
</ul>
|
|
|
|
<table>
|
|
<tr>
|
|
<td colspan="2"><img src="images/threadbutton.png" alt=""/></td>
|
|
</tr>
|
|
<tr>
|
|
<td style="width: 20px;"></td>
|
|
<td><strong>Thread button</strong></td>
|
|
</tr>
|
|
</table>
|
|
|
|
<p><strong>Tip</strong>: The thread button automatically sorts the threads by
|
|
the age of their parent messages. If you want to use another sort criterion
|
|
for the threads, open the View menu and select the desired option from the
|
|
Sort by submenu.</p>
|
|
|
|
<p><strong>Tip</strong>: Select <q>Preserve threading when sorting messages</q>
|
|
in the <a href="#mail_and_newsgroups">Mail & Newsgroups Preferences</a>
|
|
if you want &brandShortName; to preserve the threaded message grouping when
|
|
sorting messages with column header clicks. The thread button just toggles
|
|
between threaded and unthreaded message grouping in this mode. If <q>Preserve
|
|
threading when sorting messages</q> is not selected, &brandShortName;
|
|
automatically displays the messages unthreaded when you sort them by clicking
|
|
on a column header.</p>
|
|
|
|
<p><strong>Tip</strong>: To help you identify unread messages in a collapsed
|
|
thread where you've read the parent message, &brandShortName; Mail &
|
|
Newsgroups underlines the parent message.</p>
|
|
|
|
<p>[<a href="#reading_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="saving_and_printing_messages">Saving and Printing Messages</h2>
|
|
|
|
<p>To save a mail message as a plain-text, HTML, or Outlook Express file:</p>
|
|
|
|
<ol>
|
|
<li>In the Mail window, select the message.</li>
|
|
<li>Open the File menu and choose Save As, and then choose File.</li>
|
|
<li>For <q>Save as type</q>, choose a file type (HTML, Text, or Mail file).
|
|
Choose Mail file if you want to save the message so it can be opened by
|
|
Microsoft Outlook or Outlook Express.</li>
|
|
<li>Change the filename's extension to end in .html, .txt, or .eml,
|
|
depending on the file type you chose in step 3.</li>
|
|
<li>Choose a destination for the file and click Save.</li>
|
|
</ol>
|
|
|
|
<p>To print a selected message:</p>
|
|
|
|
<ul>
|
|
<li>Click Print.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#reading_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="controlling_images_scripts_and_plug-ins">Controlling Images, Scripts,
|
|
and Plug-ins</h2>
|
|
|
|
<p>By default, images and other content, that is hosted remotely, will not
|
|
display in messages you receive, except from senders in your address books
|
|
whom you have allowed. To change these settings:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, click Message Display. (If
|
|
no subcategories are visible, double-click Mail & Newsgroups to
|
|
expand the list.)</li>
|
|
<li>Uncheck <q>Block images and other content from remote sources</q>.</li>
|
|
<li>Click OK to have your change take affect.</li>
|
|
</ol>
|
|
|
|
<p><strong>Note</strong>: See <q>Allow remote images in HTML mail</q> in
|
|
<a href="#creating_a_new_address_book_card">Creating a New Address Book
|
|
Card</a> for details of how to change which senders can show remote
|
|
content.</p>
|
|
|
|
<p>By default, JavaScript and plug-ins are not enabled for mail messages you
|
|
receive. To change these settings:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Advanced category, click Scripts & Plug-ins. (If no
|
|
subcategories are visible, double-click Advanced to expand the
|
|
list.)
|
|
<ul>
|
|
<li>Under <q>Enable JavaScript for</q>, check <q>Mail &
|
|
Newsgroups</q> to enable JavaScript.</li>
|
|
<li>Under <q>Enable Plug-ins for</q>, check <q>Mail & Newsgroups</q>
|
|
to enable plug-ins.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Click OK to have your changes take affect.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#reading_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h1 id="sending_messages">Sending Messages</h1>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#composing_mail_and_newsgroup_messages">Composing Mail and
|
|
Newsgroup Messages</a></li>
|
|
<li><a href="#using_the_message_composition_window">Using the Message
|
|
Composition Window</a></li>
|
|
<li><a href="#addressing_a_message">Addressing a Message</a></li>
|
|
<li><a href="#selecting_message_sending_options">Selecting Message
|
|
Sending Options</a></li>
|
|
<li><a href="#replying_to_a_message">Replying to a Message</a></li>
|
|
<li><a href="#forwarding_a_message">Forwarding a Message</a></li>
|
|
<li><a href="#confirming_that_your_message_was_opened">Confirming That Your
|
|
Message Was Opened</a></li>
|
|
<li><a href="#saving_and_editing_a_message_draft">Saving and Editing a
|
|
Message Draft</a></li>
|
|
<li><a href="#creating_and_using_templates">Creating and Using
|
|
Templates</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="composing_mail_and_newsgroup_messages">Composing Mail and Newsgroup
|
|
Messages</h2>
|
|
|
|
<p>You can address, compose, reply to, or send a new message by doing one of
|
|
the following:</p>
|
|
|
|
<ul>
|
|
<li>In any &brandShortName; window, open the File menu and choose New, then
|
|
Message.</li>
|
|
<li>Click Compose on the Mail toolbar.</li>
|
|
<li>While displaying a message, click Reply, Forward, or Reply All on the
|
|
Mail toolbar.</li>
|
|
<li>From the Address Book window, select an address and click Compose on the
|
|
Address Book.</li>
|
|
</ul>
|
|
|
|
<p><strong>Tip</strong>: Use the Mail & Newsgroups Account Settings -
|
|
<a href="#addressing">Composition & Addressing</a> dialog box to specify
|
|
the HTML text editor to use for composing messages sent from this account.
|
|
(You can specify a different editor for each of your accounts.) See
|
|
<a href="#changing_the_settings_for_an_account">Changing the Settings for an
|
|
Account</a> for more information.</p>
|
|
|
|
<p>Composing messages in HTML format allows you to use different fonts, text
|
|
styles (such as bold or italic) and text colors, tables, numbered or bulleted
|
|
lists, and pictures in your messages. However, some recipients may only be
|
|
able to read messages composed in plain text format. If you want to use the
|
|
plain-text editor occasionally, you can hold down the Shift key while
|
|
clicking the Compose or the Reply button to use the plain-text editor on an
|
|
as-needed basis.</p>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="using_the_message_composition_window">Using the Message Composition
|
|
Window</h2>
|
|
|
|
<p>Use the Compose window to address, compose, and send mail and newsgroup
|
|
messages. First specify whether you want to compose messages in plain text or
|
|
HTML by default in the <a href="#addressing">Composition & Addressing</a>
|
|
Preferences panel (open the Edit menu and choose Mail & Newsgroups
|
|
Account Settings).</p>
|
|
|
|
<p>To view the Compose window, click the Compose button on the Mail
|
|
toolbar.</p>
|
|
|
|
<p>The Compose window contains the following:</p>
|
|
|
|
<ul>
|
|
<li>Mail Toolbar
|
|
|
|
<p>You can click the following buttons:</p>
|
|
<ul>
|
|
<li><strong>Send</strong>: To send a completed message.</li>
|
|
<li><strong>Address</strong>: To search for names in your address
|
|
books.</li>
|
|
<li><strong>Attach</strong>: To attach a file to a message. See
|
|
<a href="#using_attachments">Using Attachments</a> for more
|
|
information.</li>
|
|
<li><strong>Spell</strong>: To check the spelling of your message
|
|
text.</li>
|
|
<li><strong>Security</strong>: To display information about whether
|
|
your message will be sent encrypted or digitally signed (or
|
|
both).</li>
|
|
<li><strong>Save</strong>: To save the message as a draft.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Addressing area: Where you enter the email addresses of recipients.</li>
|
|
<li>Attachments area: When you attach files to a message (by clicking in this
|
|
area or by clicking the Attach button), the filenames will be listed in the
|
|
Attachments area to the right of the Addressing area.</li>
|
|
<li>Message body area: Where you type the contents of your message.</li>
|
|
</ul>
|
|
|
|
<p>If you've chosen to compose messages using the HTML editor, you see an
|
|
additional toolbar with text formatting buttons similar to those in
|
|
&brandShortName; Composer.</p>
|
|
|
|
<p>For help using the HTML editor, see
|
|
<a href="composer_help.xhtml#formatting_your_web_pages">Formatting Your Web
|
|
Pages</a>.</p>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="addressing_a_message">Addressing a Message</h2>
|
|
|
|
<p>To address a mail message:</p>
|
|
|
|
<ol>
|
|
<li>Type the name in the addressing area.
|
|
|
|
<p>If you have <a href="#address_autocompletion">address autocompletion</a>
|
|
enabled (it's enabled by default), type the first few letters of
|
|
the recipient's name and wait for Mail & Newsgroups to complete
|
|
the address. (Or you can type part of the name and immediately press
|
|
<kbd class="mac">Return</kbd><kbd class="noMac">Enter</kbd> to have Mail
|
|
& Newsgroups try to complete the address.)</p>
|
|
</li>
|
|
<li>If multiple addresses are displayed, select an address and press
|
|
<kbd class="mac">Return</kbd><kbd class="noMac">Enter</kbd>.
|
|
|
|
<p><strong>Note</strong>: Use a comma to separate multiple addresses on the
|
|
same line. Do not use a comma to separate first or last names. For
|
|
example, multiple entries might be:</p>
|
|
|
|
<p><tt>user1@netscape.net,user2@netscape.net</tt></p>
|
|
</li>
|
|
<li>If you want this message to be sent from a different account, click the
|
|
<q>From</q> field to select the account you want. See
|
|
<a href="#changing_the_account_from_which_a_message_is_sent">Changing the
|
|
Account From Which a Message is Sent</a> for more information.</li>
|
|
<li>If necessary, click <q>To</q> to choose a different recipient type:
|
|
<ul>
|
|
<li><strong>To</strong>: For primary recipients of your message.</li>
|
|
<li><strong>Cc</strong>: For secondary recipients (carbon copy).</li>
|
|
<li><strong>Bcc</strong>: For secondary recipients not identified to the
|
|
other recipients, including those in the cc list (blind carbon
|
|
copy).</li>
|
|
<li><strong>Reply-To</strong>: For recipients to reply to a different
|
|
email address other than the one the message is sent from.</li>
|
|
<li><strong>Newsgroup</strong>: For posting to a newsgroup.</li>
|
|
<li><strong>Followup-To</strong>: For redirecting a newsgroup posting, so
|
|
that subsequent replies go directly to the redirected newsgroup instead
|
|
of the original newsgroup.</li>
|
|
</ul>
|
|
</li>
|
|
</ol>
|
|
|
|
<p><strong>Tip</strong>: You can quickly address a message by clicking the
|
|
email address contained in a message you're reading, and then selecting
|
|
Compose Mail To from the pop-up menu.</p>
|
|
|
|
<p id="changing_the_account_from_which_a_message_is_sent"><strong>Changing the
|
|
Account From Which a Message is Sent</strong></p>
|
|
|
|
<p>If you have multiple mail accounts, the account listed in the From field is
|
|
based on the account (or server) you selected when you choose to create a new
|
|
message. However, &brandShortName; Mail & Newsgroups also allows you to
|
|
change the account a message is sent from while you're composing a
|
|
message. Click the From field to view a list of your accounts and then select
|
|
the account you want. A copy of the message is saved in the Sent folder of
|
|
the account where you sent the message from.</p>
|
|
|
|
<p><strong>About Address Autocompletion</strong></p>
|
|
|
|
<p>Address autocompletion allows you to address mail easily from the Compose
|
|
window without having to search for names or type complete names. Mail &
|
|
Newsgroups automatically checks your address books and an
|
|
<a href="glossary.xhtml#ldap">LDAP</a> directory server (if available) and
|
|
completes the name if it finds a unique match. It also prevents mistakes by
|
|
showing all possible choices with additional information if it finds multiple
|
|
matches. Address autocompletion is enabled by default.</p>
|
|
|
|
<p>If you don't want to use an address that Mail & Newsgroups
|
|
provides, press Backspace or Delete to remove characters and then enter an
|
|
alternate address.</p>
|
|
|
|
<p>To disable address autocompletion:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, click Addressing. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand
|
|
the list).</li>
|
|
<li>In the Address Autocompletion section, deselect <q>Local Address
|
|
Books</q> and <q>Directory Server</q>.</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="selecting_message_sending_options">Selecting Message Sending
|
|
Options</h2>
|
|
|
|
<p>While you're composing a message, you can select these additional
|
|
message sending options from the Options menu:</p>
|
|
|
|
<ul>
|
|
<li><strong>Select Addresses</strong>: The Select Addresses option lets you
|
|
choose the recipient's email address from your Address Books or a
|
|
remote directory. To look up an address in an address book or directory,
|
|
enter the first few letters of the recipient's first or last name to
|
|
start the search. Select an address and then click To:, Cc:, or Bcc: to
|
|
address your message.</li>
|
|
<li><strong>Check Spelling</strong>: Checks the spelling of the message text
|
|
before you send it. You can also click Spell.</li>
|
|
<li><strong>Spellcheck As You Type</strong>: Choose this option to have the
|
|
spelling of the message text checked as you type.</li>
|
|
<li><strong>Quote Message</strong>: Choose this option to have the selection
|
|
of the message text shown as quoted text.</li>
|
|
<li><strong>Return Receipt</strong>: Choose this option to request a
|
|
confirmation message when the recipient displays (opens) the message. Keep
|
|
in mind that the recipient may choose not to send you a return receipt.
|
|
This option lets you enable or disable return receipt requests on a
|
|
per-message basis. To automatically request return receipts for all
|
|
messages you send, use the return receipts preferences. See
|
|
<a href="#return_receipts_preferences">Mail & Newsgroups Preferences -
|
|
Return Receipts</a> for more information.</li>
|
|
<li><strong>Format</strong>: Send the message as plain text, or HTML
|
|
(formatted), or both. If you choose <q>Auto-Detect</q>, Mail &
|
|
Newsgroups prompts you for the format to use if it's unknown whether
|
|
the recipient's mail program can display an HTML message. The format
|
|
you choose here overrides the send format you specified using the
|
|
Preferences command on the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu.</li>
|
|
<li><strong>Priority</strong>: Choose a priority to indicate whether the
|
|
message has lowest, low, normal, high, or highest priority.</li>
|
|
<li><strong>Character Encoding</strong>: Choose a character encoding used for
|
|
this message.</li>
|
|
<li><strong>Send a Copy To</strong>: Choose this if you want to file an
|
|
additional copy of the sent message in a different folder than your default
|
|
Sent folder. Then select the folder you want.</li>
|
|
<li><strong>Security</strong>: Choose this to change the default security
|
|
options for this message.</li>
|
|
</ul>
|
|
|
|
<p>An additional message formatting option is available from the Edit menu:</p>
|
|
|
|
<ul>
|
|
<li><strong>Rewrap</strong>: If you are composing a message using the
|
|
plain-text editor, you can use the Rewrap command to rewrap long lines of
|
|
quoted text to fit the Compose window. This command rewraps selected quoted
|
|
text to the number of characters specified by the
|
|
<a href="#composition">Composition</a> preferences. This command is
|
|
primarily useful when you are replying to a message where the original
|
|
message is quoted in your reply, and the original message contains long
|
|
lines.
|
|
|
|
<p>You use the Mail & Newsgroups Account Settings command on the Edit
|
|
menu to specify that you want to use the plain-text editor for composing
|
|
messages. Select the Composition & Addressing panel of the account
|
|
and uncheck <q>Compose messages in HTML format</q> to use the plain-text
|
|
editor for all messages. If you only want to use the plain-text editor
|
|
occasionally, you can hold down the Shift key while clicking the Compose
|
|
or the Reply button to use the plain-text editor on an as-needed
|
|
basis.</p>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="replying_to_a_message">Replying to a Message</h2>
|
|
|
|
<p>To reply to a mail message:</p>
|
|
|
|
<ul>
|
|
<li>Select the message.</li>
|
|
<li>Click Reply to respond to the sender alone.</li>
|
|
<li>Click Reply All to respond to all addressees in the message.</li>
|
|
</ul>
|
|
|
|
<p>To include the original message each time you reply to any message, and to
|
|
specify how to place the original message in the reply:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings.
|
|
You see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>If you have multiple accounts, select an account and click the
|
|
<a href="#addressing">Composition & Addressing</a> category for that
|
|
account.</li>
|
|
<li>Select <q>Automatically quote the original message when
|
|
replying</q>.</li>
|
|
<li>Specify where in the message to place your reply. <q>Start my reply below
|
|
the quote</q> is the default.</li>
|
|
<li>If you have decided to <a href="#account_settings">attach a signature</a>
|
|
to every outgoing message and selected to start your reply above the quote
|
|
here, you can additionally configure where your signature is placed:
|
|
<ul>
|
|
<li>Select <q>below the quote (recommended)</q> to place your signature
|
|
at the very end of the message below the quoted text.</li>
|
|
<li>Select <q>below my reply (above the quote)</q> to place your
|
|
signature between your reply and the quoted text.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="forwarding_a_message">Forwarding a Message</h2>
|
|
|
|
<p>When you forward a message, you can specify how to place new text relative
|
|
to the original text: <em>inline</em> (in the body of the message; this is
|
|
the default), or as an attachment.</p>
|
|
|
|
<p>To forward a message:</p>
|
|
|
|
<ol>
|
|
<li>Select the message and click Forward.</li>
|
|
<li>Type the name or email address of the recipient.</li>
|
|
<li>Click Send.</li>
|
|
</ol>
|
|
|
|
<p>To set the default for forwarding messages:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, click
|
|
<a href="#composition">Composition</a>. (If no subcategories are visible,
|
|
double-click Mail & Newsgroups to expand the list.)</li>
|
|
<li>For forwarding messages, choose Inline (in the message body) or As
|
|
Attachment.</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p><strong>Tip</strong>: To override the default for forwarding a message,
|
|
select the message, open the Message menu, and choose Forward As, then
|
|
choose Inline or Attachment.</p>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="confirming_that_your_message_was_opened">Confirming That Your Message
|
|
Was Opened</h2>
|
|
|
|
<p>You can use return receipts to notify you when a recipient has displayed
|
|
(opened) your message. The recipient must be using a mail program that
|
|
supports the Message Disposition Notification (MDN) standard. Keep in mind
|
|
that the recipient may choose not to send you a return receipt, even if
|
|
you've requested one. Messages you send to a newsgroup address will not
|
|
include a return receipt request, since news servers don't support this
|
|
feature.</p>
|
|
|
|
<p>To request return receipts for all messages you send, you can use the global
|
|
<a href="#return_receipts_preferences">Return Receipt</a> preferences to
|
|
specify how to manage requests you receive for return receipts. You can
|
|
override these global preferences for individual accounts.</p>
|
|
|
|
<p>To request a return receipt on a per-message basis:</p>
|
|
|
|
<ul>
|
|
<li>From a Mail Compose window, open the Options menu, and choose Return
|
|
Receipt.</li>
|
|
</ul>
|
|
|
|
<p>To automatically request return receipts when sending messages from each of
|
|
your mail accounts:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, click
|
|
<a href="#return_receipts_preferences">Return Receipts</a>. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand the
|
|
list.)</li>
|
|
<li>Select <q>When sending messages, always request a return receipt</q>.</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p>For more information on setting return receipt preferences, see
|
|
<a href="#return_receipts_preferences">Mail & Newsgroups Preferences -
|
|
Return Receipts</a>.</p>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="saving_and_editing_a_message_draft">Saving and Editing a Message
|
|
Draft</h2>
|
|
|
|
<p>To save a mail message as a draft so you can complete it later:</p>
|
|
|
|
<ul>
|
|
<li>In the Compose window, click Save, or open the File menu and choose Save
|
|
as Draft. By default, the message is saved in the Drafts folder for the
|
|
current account.
|
|
|
|
<p><strong>Note</strong>: Your mail message will stay open after you save
|
|
it as a draft.</p>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>To edit or send a message draft, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Click the Drafts folder for the account where you created the message
|
|
draft.</li>
|
|
<li>Click the message that you want to edit.</li>
|
|
<li>In the top-right corner of the message, click the Edit Draft
|
|
button.</li>
|
|
<li>Edit the message as necessary.</li>
|
|
<li>Click Send to send the message or click Save to save the message so you
|
|
can complete it later.
|
|
|
|
<p><strong>Note</strong>: Sending the message removes it from the Drafts
|
|
folder.</p>
|
|
</li>
|
|
</ol>
|
|
|
|
<p><strong>Tip</strong>: You can also double-click the message to open it for
|
|
editing. This is especially useful if the message pane is closed.</p>
|
|
|
|
<p>To delete one or more unwanted message drafts, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Click the Drafts folder for the account where you created the message
|
|
drafts.</li>
|
|
<li>Select the message drafts that you want to delete.</li>
|
|
<li>Click Delete in the Mail toolbar.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="creating_and_using_templates">Creating and Using Templates</h2>
|
|
|
|
<p>Templates are useful for setting the default format for messages that you
|
|
send regularly, such as weekly status reports. You can save a message as a
|
|
template from any window in which it is displayed, including from within a
|
|
Mail compose window.</p>
|
|
|
|
<p>To save a message to use as a template:</p>
|
|
|
|
<ol>
|
|
<li>In the Mail window, click Compose to create a new message and then set
|
|
the default font, text size, text color, background color, and any other
|
|
default formatting you want.
|
|
|
|
<p>Alternatively, open an existing message that already has the formatting
|
|
you want.</p>
|
|
</li>
|
|
<li>While displaying the message, open the File menu, choose Save As, then
|
|
choose Template. The message is stored as a template in the Templates
|
|
folder for the current mail account.</li>
|
|
</ol>
|
|
|
|
<p>To compose a message using a template:</p>
|
|
|
|
<ol>
|
|
<li>In the Mail window, select the Templates folder for the account where you
|
|
created the message template.</li>
|
|
<li>Double-click the message template to open it.</li>
|
|
<li>Edit the message, then save it (to put it in the Drafts folder) or send
|
|
it.
|
|
|
|
<p><strong>Note</strong>: Sending the message does not remove the template
|
|
from the Templates folder. The template is preserved for future use.</p>
|
|
</li>
|
|
</ol>
|
|
|
|
<p>To delete one or more unwanted message templates, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Click the Templates folder for the account where you created the message
|
|
templates.</li>
|
|
<li>Select the message templates that you want to delete.</li>
|
|
<li>Click Delete in the Mail toolbar.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#sending_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h1 id="creating_html_mail_messages">Creating HTML Mail Messages</h1>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#using_html_in_your_messages">Using HTML in Your
|
|
Messages</a></li>
|
|
<li><a href="#choosing_html_mail_sending_options">Choosing HTML Message
|
|
Sending Options</a></li>
|
|
<li><a href="#specifying_recipients_for_html_messages">Specifying
|
|
Recipients for HTML Messages</a></li>
|
|
<li><a href="#viewing_the_message_source_for_html_messages">Viewing the
|
|
Message Source for HTML Messages</a></li>
|
|
<li><a href="#using_the_html_mail_question_dialog_box">Using the HTML Mail
|
|
Question Dialog Box</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="using_html_in_your_messages">Using HTML in Your Messages</h2>
|
|
|
|
<p>HTML messages can include formatted text, links, images, and
|
|
tables—just like a web page. However, some recipients may not be able
|
|
to receive HTML messages. &brandShortName; Mail & Newsgroups allows you
|
|
to compose mail and newsgroup messages using either the HTML (rich-text)
|
|
formatting editor or the plain-text editor for each mail account you have.
|
|
In addition, you can choose whether your addressees should receive HTML or
|
|
plain-text messages by default, and how Mail & Newsgroups should handle
|
|
messages when it's not known if an addressee can receive HTML-formatted
|
|
mail.</p>
|
|
|
|
<p>To specify whether to use the HTML editor as the default for composing
|
|
messages, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the mail or newsgroup account you want to use.</li>
|
|
<li>Go to the Composition & Addressing panel and select <q>Compose
|
|
messages in HTML format</q>. You see the Formatting toolbar in the Compose
|
|
window. Leave this box unchecked to use the plain-text editor for this
|
|
account.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#creating_html_mail_messages">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="editing_or_inserting_html_elements">Editing or Inserting HTML
|
|
Elements</h3>
|
|
|
|
<p>If you understand how to work with HTML source code, you can edit or insert
|
|
additional HTML tags, style attributes, and JavaScript in your mail message.
|
|
If you are not sure how to work with HTML source code, it's best not to
|
|
change it. To work with HTML code, use one of these methods:</p>
|
|
|
|
<ul>
|
|
<li>Place the insertion point where you want to insert the HTML code, then
|
|
open the Insert menu and choose HTML. In the Insert HTML dialog box, enter
|
|
HTML tags and text, and then click Insert to insert your changes.</li>
|
|
<li>Select the HTML source code that you want to edit, then open the Insert
|
|
menu and choose HTML. In the Insert HTML dialog box, edit HTML tags and
|
|
text, and then click Insert to insert your changes.</li>
|
|
<li>Select an element such as a table, named anchor, image, link, or
|
|
horizontal line. Double-click the element to open the associated properties
|
|
dialog box for that item. Click Advanced Edit to open the Advanced Property
|
|
Editor. You can use the Advanced Property Editor to add HTML attributes and
|
|
JavaScript to objects.</li>
|
|
</ul>
|
|
|
|
<p>For more information on editing HTML source code, see
|
|
<a href="composer_help.xhtml#using_the_advanced_property_editor">Using the
|
|
Advanced Property Editor</a>.</p>
|
|
|
|
<p>[<a href="#creating_html_mail_messages">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="choosing_html_mail_sending_options">Choosing HTML Mail Sending
|
|
Options</h2>
|
|
|
|
<p>By default, Mail & Newsgroups prompts you before sending HTML messages
|
|
when it's not known whether the recipient's mail program can
|
|
display HTML-formatted messages.</p>
|
|
|
|
<p>To choose sending-format options for mail messages, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, click
|
|
<a href="#send_format">Send Format</a>. (If no subcategories are visible,
|
|
double-click Mail & Newsgroups to expand the list).
|
|
|
|
<p><strong>Note</strong>: This preference applies only to mail messages,
|
|
not to newsgroup messages.</p>
|
|
</li>
|
|
<li>Select the option you want and then click OK.</li>
|
|
</ol>
|
|
|
|
<p>If while composing a message you realize that one or more recipients may not
|
|
be able to receive HTML-formatted mail, you can easily convert the message to
|
|
a different format when you click Send:</p>
|
|
|
|
<ol>
|
|
<li>In the Compose window, open the Options menu and choose Format.</li>
|
|
<li>Select the format you want to use for sending the message from the
|
|
submenu:
|
|
<ul>
|
|
<li><strong>Auto Detect</strong>: Mail & Newsgroups chooses the
|
|
appropriate format for the message text. If it can't determine the
|
|
format, it asks you to choose a format.</li>
|
|
<li><strong>Plain Text Only</strong>: The message may not display
|
|
formatting such as bold text, but all mail programs will be able to
|
|
display the message.</li>
|
|
<li><strong>Rich Text (HTML) Only</strong>: Some mail programs may have
|
|
trouble displaying an HTML-formatted message. Choose this option only
|
|
if you are sure the recipient's mail program can display
|
|
HTML-formatted mail.</li>
|
|
<li><strong>Plain and Rich (HTML) Text</strong>: This uses more disk
|
|
space, but may be the best choice if you are not sure whether the
|
|
recipient's mail program can display HTML-formatted mail.</li>
|
|
</ul>
|
|
</li>
|
|
<li>When you've finished composing the message, click Send.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#creating_html_mail_messages">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="specifying_recipients_for_html_messages">Specifying Recipients for HTML
|
|
Messages</h2>
|
|
|
|
<p>You can save time by indicating whether individuals in your address books
|
|
prefer to receive either HTML messages or plain text messages.</p>
|
|
|
|
<ol>
|
|
<li>Open the Window menu and choose Address Book.</li>
|
|
<li>Select the address book on the left and then select the individual's
|
|
card on the right.</li>
|
|
<li>Click Properties to display the <q>Card for</q> dialog box.</li>
|
|
<li>In the Contact tab, use the <q>Prefers to receive messages formatted
|
|
as</q> drop-down list to select HTML if you know this recipient can read
|
|
HTML-formatted messages (such as messages that include links, images, or
|
|
tables).
|
|
|
|
<p>If this recipient can only read messages sent as plain text (no
|
|
formatting), then choose Plain Text. If you don't know or are not
|
|
sure, choose Unknown.</p>
|
|
|
|
<p>If you choose Unknown, &brandShortName; Mail & Newsgroups determines
|
|
the sending format based on the Send Format settings for Mail &
|
|
Newsgroups in the Preferences dialog box. If Mail & Newsgroups still
|
|
can't determine the correct format, it will prompt you to choose a
|
|
sending format when you send the message.</p>
|
|
</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#creating_html_mail_messages">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="viewing_the_message_source_for_html_messages">Viewing the Message
|
|
Source for HTML Messages</h2>
|
|
|
|
<p>You can quickly view the HTML and other code that generates an HTML message
|
|
you've received:</p>
|
|
|
|
<ol>
|
|
<li>In the message list window, open the message.</li>
|
|
<li>Open the View menu and choose Message Source.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#creating_html_mail_messages">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="using_the_html_mail_question_dialog_box">Using the HTML Mail Question
|
|
Dialog Box</h2>
|
|
|
|
<p>The HTML Mail Question dialog box appears when you try to send a message to
|
|
someone whose mail program may not be able to display HTML messages or when
|
|
Mail & Newsgroups cannot determine whether your recipient can display
|
|
HTML messages. If you are in doubt, send the message in both HTML and
|
|
plain-text formats.</p>
|
|
|
|
<p>[<a href="#creating_html_mail_messages">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h1 id="using_attachments">Using Attachments</h1>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#attaching_a_file_or_web_page">Attaching a File or Web
|
|
Page</a></li>
|
|
<li><a href="#viewing_and_opening_attachments">Viewing and Opening
|
|
Attachments</a></li>
|
|
<li><a href="#saving_attachments">Saving Attachments</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="attaching_a_file_or_web_page">Attaching a File or Web Page</h2>
|
|
|
|
<p>To attach a file to an outgoing mail message:</p>
|
|
|
|
<ol>
|
|
<li>In the Compose window, click Attach or open the File menu and choose
|
|
Attach File. You see the <q>Enter file to attach</q> dialog box.
|
|
|
|
<p><strong>Tip</strong>: You can also click inside the Attachments area to
|
|
attach a file.</p>
|
|
</li>
|
|
<li>Type the name of the file you want to attach, or select a file from your
|
|
hard drive that you want to attach.</li>
|
|
<li>Click Open. The filename appears in the Attachments area.</li>
|
|
</ol>
|
|
|
|
<p><strong>Tip</strong>: You can also drag and drop one or more files from your
|
|
desktop into the Attachments area in the Compose window.</p>
|
|
|
|
<p>To attach a web page to an outgoing mail message:</p>
|
|
|
|
<ol>
|
|
<li>In the Compose window, open the File menu and choose Attach Web Page.</li>
|
|
<li>In the dialog box, enter the URL of the page and then click OK. The web
|
|
page URL appears in the Attachments area.</li>
|
|
</ol>
|
|
|
|
<p><strong>Tip</strong>: When you are viewing a page in the Navigator browser,
|
|
you can send the page to someone by opening the File menu and choosing Send
|
|
Page.</p>
|
|
|
|
<p>[<a href="#using_attachments">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="viewing_and_opening_attachments">Viewing and Opening Attachments</h2>
|
|
|
|
<p>If you receive a mail attachment that consists of a file type that
|
|
&brandShortName; can display (such as graphic files and HTML files), you see
|
|
the attachment displayed <em>inline</em> (in the body of the message). For
|
|
other file types, Mail & Newsgroups lets you open the attachment using
|
|
another application, or you can save the attachment on your hard disk.</p>
|
|
|
|
<p>To open the attachment, make sure you have a program on your computer that
|
|
can open files of the same type as the attachment's file format. For
|
|
example, if you want to open a .DOC file, make sure you have a program on
|
|
your computer that can open .DOC files.</p>
|
|
|
|
<p>To open an attachment:</p>
|
|
|
|
<ol>
|
|
<li>Double-click the attachment you want (if there is more than one).</li>
|
|
<li>In the Downloading dialog box, choose what you want &brandShortName; to
|
|
do with the attachment:
|
|
<ul>
|
|
<li>If &brandShortName; finds an application on your hard disk that can
|
|
open the attachment, you can open the attachment using that
|
|
application. Click <q>Choose</q> to use a different application to open
|
|
the attachment.</li>
|
|
<li>If &brandShortName; can't find an application on your hard disk
|
|
that can open the attachment, you can save the attachment. You
|
|
won't be able to open the attachment, but at least you can save
|
|
it on your hard disk until you can install an application that can open
|
|
it.</li>
|
|
<li>Click <q>Advanced</q> to add a new file type to the list of helper
|
|
applications. &brandShortName; uses helper applications to determine
|
|
how different file types are opened by other applications from within
|
|
&brandShortName;. For more information, see
|
|
<a href="nav_help.xhtml#plugins_and_downloads">Plug-ins and
|
|
Downloads</a>.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p><strong>Note</strong>: If you are viewing your mail using an IMAP mail
|
|
server, all attachments remain on the server.</p>
|
|
|
|
<p>[<a href="#using_attachments">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="saving_attachments">Saving Attachments</h2>
|
|
|
|
<p>To save an attachment:</p>
|
|
|
|
<ol>
|
|
<li>In the right side of the message envelope, under <q>Attachments</q>,
|
|
select the attachment that you want to save.</li>
|
|
<li>Right-click <span class="mac">or, if you have a one-button mouse,
|
|
<kbd>Ctrl</kbd>-click</span>the attachment and choose Save As from the
|
|
pop-up menu.</li>
|
|
<li>Choose a filename and location for the attachment on your hard disk and
|
|
then click OK. Mail & Newsgroups downloads the attachment and saves it
|
|
to the specified location.</li>
|
|
</ol>
|
|
|
|
<p><strong>Tip</strong>: To save all attachments, right-click
|
|
<span class="mac">or, if you have a one-button mouse,
|
|
<kbd>Ctrl</kbd>-click</span>the first one in the attachment list, and choose
|
|
Save All. You can then specify the location where you want all the
|
|
attachments to be saved.</p>
|
|
|
|
<p>[<a href="#using_attachments">Return to beginning of section</a>]</p>
|
|
|
|
<h1 id="deleting_messages">Deleting Messages</h1>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#deleting_pop_or_imap_messages">Deleting POP or IMAP
|
|
Messages</a></li>
|
|
<li><a href="#moving_messages_to_and_from_the_trash">Moving Messages to and
|
|
from the Trash</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="deleting_pop_or_imap_messages">Deleting POP or IMAP Messages</h2>
|
|
|
|
<p>How you delete messages depends on your mail server type: POP or IMAP.
|
|
Deleted POP messages are automatically moved to the Trash folder. IMAP users
|
|
can set different options for deleting messages.</p>
|
|
|
|
<p>To delete messages from your Inbox or other folders, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>In the message list, select the messages and click Delete. By default,
|
|
Mail & Newsgroups moves the selected messages to the Trash folder.</li>
|
|
<li>To delete messages permanently, open the File menu and choose Empty
|
|
Trash.</li>
|
|
</ol>
|
|
|
|
<p>To delete messages without opening them, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the View menu and choose Layout, and then uncheck Message Pane.
|
|
|
|
<p>Alternatively, click the Message Pane handle (the ridged area centered
|
|
at the bottom of the message list) to close the message pane.</p>
|
|
</li>
|
|
<li>In the message list, select the messages and click Delete.</li>
|
|
</ol>
|
|
|
|
<p>To set deletion preferences for IMAP messages:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Locate the IMAP account you want, and then click the Server Settings
|
|
category under the account name.</li>
|
|
<li>Select the <a href="#when_i_delete_a_message">options</a> you want for
|
|
deleting messages and click OK.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#deleting_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="moving_messages_to_and_from_the_trash">Moving Messages To and From the
|
|
Trash</h2>
|
|
|
|
<p>If you use a POP server to deliver your mail, or if you set up IMAP to use
|
|
the Trash folder, follow these steps to delete messages from your Inbox or
|
|
other folders:</p>
|
|
|
|
<ol>
|
|
<li>In the message list, select the messages you want to delete.</li>
|
|
<li>Click Delete. Mail & Newsgroups moves the messages to the Trash
|
|
folder.</li>
|
|
</ol>
|
|
|
|
<p>To recover messages from the Trash:</p>
|
|
|
|
<ol>
|
|
<li>Click the Trash folder.</li>
|
|
<li>Select the messages you want to recover and drag them to another
|
|
folder.</li>
|
|
</ol>
|
|
|
|
<p>To delete messages permanently:</p>
|
|
|
|
<ul>
|
|
<li>Open the File menu and choose Empty Trash.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#deleting_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h1 id="using_address_books">Using Address Books</h1>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#about_address_books">About Address Books</a></li>
|
|
<li><a href="#adding_entries_to_your_address_books">Adding Entries to Your
|
|
Address Books</a></li>
|
|
<li><a href="#creating_a_new_address_book">Creating a New Address
|
|
Book</a></li>
|
|
<li><a href="#creating_a_new_address_book_card">Creating a New Address Book
|
|
Card</a></li>
|
|
<li><a href="#creating_a_mailing_list">Creating a Mailing List</a></li>
|
|
<li><a href="#editing_a_mailing_list">Editing a Mailing List</a></li>
|
|
<li><a href="#searching_address_books_and_directories">Searching Address
|
|
Books and Directories</a></li>
|
|
<li><a href="#importing_address_books">Importing Address Books</a></li>
|
|
<li><a href="#exporting_address_books">Exporting Address Books</a></li>
|
|
<li><a href="#adding_and_removing_ldap_directories">Adding and Removing
|
|
LDAP Directories</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="about_address_books">About Address Books</h2>
|
|
|
|
<p>Address books store email addresses and contact information for people you
|
|
typically send mail to, such as colleagues, friends, and family.
|
|
&brandShortName; Mail & Newsgroups provides you with two address books:
|
|
the Personal Address Book and the Collected Addresses—and you can
|
|
create additional address books as well. You can also import address books
|
|
from other mail programs and previous versions of &brandShortName;. The
|
|
contents of these address books are stored locally on your hard disk.</p>
|
|
|
|
<p>Your address book may also list email addresses from an LDAP directory,
|
|
which is located on an LDAP directory server. The directory server stores
|
|
email addresses of people that are not included in your locally-stored
|
|
address books. The Lightweight Directory Access Protocol (LDAP) is an
|
|
industry-standard method for accessing Internet or intranet directory
|
|
services such as corporate address books.</p>
|
|
|
|
<h4>Personal Address Book</h4>
|
|
|
|
<p>Use the Personal Address Book to add specific names of your choice. You can
|
|
create mailing lists and edit individual address entries.</p>
|
|
|
|
<h4>Collected Addresses</h4>
|
|
|
|
<p>By default, the Collected Addresses automatically collects the email
|
|
addresses contained in outgoing mail messages. Addresses from outgoing
|
|
messages are stored in the Collected Addresses as soon as you click Send.</p>
|
|
|
|
<h4>LDAP Directory (if available)</h4>
|
|
|
|
<p>An LDAP directory (also known as an address lookup service) stores email
|
|
addresses of recipients who are not in your locally-stored address books.
|
|
LDAP directories offer you access to large, centrally maintained databases
|
|
of email addresses, which is especially useful with
|
|
<a href="#address_autocompletion">address autocompletion</a>.</p>
|
|
|
|
<p>Automatic address collection is enabled by default. To change automatic
|
|
address collection settings, begin in the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, click Addressing. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand the
|
|
list.)</li>
|
|
<li>Under Email Address Collection, select <q>Add email addresses to my</q>
|
|
and choose whether you want:
|
|
<ul>
|
|
<li>Personal Address Book.</li>
|
|
<li>Collected Addresses.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<h4>Opening the Address Book Window</h4>
|
|
|
|
<p>To open the Address Book window:</p>
|
|
|
|
<ul>
|
|
<li>Open the Window menu and choose Address Book, or click the Address Book
|
|
icon in the lower-left corner of any &brandShortName; window.
|
|
|
|
<table>
|
|
<tr>
|
|
<td colspan="2"><img src="images/taskbar-ab.png" alt=""/></td>
|
|
</tr>
|
|
<tr>
|
|
<td style="width: 80px;"></td>
|
|
<td><strong>Address Book icon</strong></td>
|
|
</tr>
|
|
</table>
|
|
</li>
|
|
</ul>
|
|
|
|
<h4>Changing the Address Book Window Display</h4>
|
|
|
|
<p>To customize how the Address Book window and the cards are displayed:</p>
|
|
|
|
<ol>
|
|
<li>Open the Window menu and choose Address Book. You see the Address Book
|
|
window.</li>
|
|
<li>In the Address Book window, open the View menu and choose from the
|
|
following display options:
|
|
<ul>
|
|
<li>Choose Show/Hide, and then select the item you wish to uncheck (hide)
|
|
or check (show).</li>
|
|
<li>Choose Show Name As, and then select how you want card names
|
|
displayed (first/last, last/first, or Display Name).</li>
|
|
<li>Choose Sort by, and then select a sort option.</li>
|
|
</ul>
|
|
</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="adding_entries_to_your_address_books">Adding Entries to Your Address
|
|
Books</h2>
|
|
|
|
<p>You can use any of the following ways to add entries to your address
|
|
books:</p>
|
|
|
|
<ul>
|
|
<li>Click a name in the From or recipient fields (for example, To or Cc) in a
|
|
message you've received, and then select <q>Add to Address Book</q>
|
|
from the drop-down list.</li>
|
|
<li>In the Address Book window, click New Card to create a new address book
|
|
card.</li>
|
|
<li>Send a message, which automatically adds the recipient's address
|
|
to your address book (if enabled).</li>
|
|
<li>In the Address Book window, copy entries to another address book by
|
|
selecting the entries and dragging them over the name of the address book
|
|
you want to copy them to.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="creating_a_new_address_book">Creating a New Address Book</h2>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups provides a default personal address
|
|
book, but you can create additional address books.</p>
|
|
|
|
<p>To create a new address book:</p>
|
|
|
|
<ol>
|
|
<li>Click the Address Book icon in the lower-left corner of any
|
|
&brandShortName; window, or open the Window menu and choose Address Book.
|
|
You see the Address Book window.
|
|
|
|
<table>
|
|
<tr>
|
|
<td colspan="2"><img src="images/taskbar-ab.png" alt=""/></td>
|
|
</tr>
|
|
<tr>
|
|
<td style="width: 80px;"></td>
|
|
<td><strong>Address Book icon</strong></td>
|
|
</tr>
|
|
</table>
|
|
</li>
|
|
<li>In the Address Book window, open the File menu, choose New, and choose
|
|
Address Book. You see the New Address Book dialog box.</li>
|
|
<li>Type the name of the new address book, and click OK.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="creating_a_new_address_book_card">Creating a New Address Book Card</h2>
|
|
|
|
<p>Address book cards can be used to store names, postal addresses, email
|
|
addresses, phone numbers, and information such as whether the addressee
|
|
prefers to receive plain-text or HTML-formatted messages.</p>
|
|
|
|
<p>To create an address book card for an individual:</p>
|
|
|
|
<ol>
|
|
<li>Click the Address Book icon on the status bar or open the Window menu and
|
|
choose Address Book.</li>
|
|
<li>Click New Card. (If you have multiple address books, select the one to
|
|
which you want to add a card.)</li>
|
|
<li>Each New Card dialog box has three tabs:
|
|
<ul>
|
|
<li><strong>Contact</strong>: Enter the following information:
|
|
<ul>
|
|
<li>First and Last (first and last name of person as you want it to
|
|
appear in the address book).</li>
|
|
<li>Display name (the name that appears in the <q>To</q> field of the
|
|
Compose window).</li>
|
|
<li>Nickname (a shortcut or alias for the real name).</li>
|
|
<li>Email address (primary and additional address).</li>
|
|
<li>Prefers to receive messages formatted as: If you know this
|
|
recipient can read HTML-formatted messages (such as messages that
|
|
include links, images, or tables), choose HTML. If this recipient
|
|
can only read messages sent as plain text (no formatting), then
|
|
choose Plain Text. If you don't know or are not sure, choose
|
|
Unknown. If you choose Unknown, &brandShortName; Mail &
|
|
Newsgroups determines the sending format based on the Mail &
|
|
Newsgroups Send Format settings in the Preferences dialog box. If
|
|
Mail & Newsgroups still can't determine the correct
|
|
format, Mail & Newsgroups will prompt you to choose a sending
|
|
format when you send the message.</li>
|
|
<li>Allow remote images in HTML mail: If you want to allow this
|
|
sender to have remote content they send you displayed in your
|
|
message window.</li>
|
|
<li>Screen name (the AIM contact name).</li>
|
|
<li>Phones (enter phone numbers for this person)</li>
|
|
</ul>
|
|
</li>
|
|
<li><strong>Address</strong>: Type additional information such as street
|
|
address, phone number, and URL.
|
|
|
|
<p><strong>Tip</strong>: If you enter address information,
|
|
&brandShortName; displays a Get Map button next to the address when
|
|
you view this entry's address book card in your address book.
|
|
Clicking the Get Map button displays a web page that contains a map
|
|
to the address.</p>
|
|
</li>
|
|
<li><strong>Other</strong>: Store any additional information you
|
|
want.</li>
|
|
</ul>
|
|
</li>
|
|
</ol>
|
|
|
|
<p><strong>Tip</strong>: To quickly add entries to your address book, click any
|
|
email address in messages you receive and select Add to Address Book from the
|
|
drop-down list. The New Card dialog box appears where you can complete the
|
|
information.</p>
|
|
|
|
<h3 id="viewing_or_editing_card_properties">Viewing or Editing Card
|
|
Properties</h3>
|
|
|
|
<p>To view or edit the properties for an individual card:</p>
|
|
|
|
<ol>
|
|
<li>Select the card from the list of entries in the Address Book window.</li>
|
|
<li>Click Properties.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="creating_a_mailing_list">Creating a Mailing List</h2>
|
|
|
|
<p>If you regularly send messages to a group of recipients, you can quickly
|
|
address a message by using a mailing list that contains the names you
|
|
want.</p>
|
|
|
|
<p>To create a mailing list and add it to your address book:</p>
|
|
|
|
<ol>
|
|
<li>In the Address Book window, click New List.</li>
|
|
<li>Enter the following information in the Mailing List dialog box:
|
|
<ul>
|
|
<li>Click the drop-down list at <q>Add to</q> to choose an address book
|
|
in which to store the list.</li>
|
|
<li>List name: When you enter the list name in the <q>To</q> field of a
|
|
message, everyone on the list receives your message.</li>
|
|
<li>List nickname: Alias (or shortcut) for the list name.</li>
|
|
<li>Description: Appears after the list name in the address line of
|
|
the Compose window.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Type email addresses to add them to the mailing list.</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p>In the left side of the Address Book window, the mailing list appears
|
|
underneath the address book you added it to.</p>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="editing_a_mailing_list">Editing a Mailing List</h2>
|
|
|
|
<p>Mailing lists are stored in the address book in which you created them.</p>
|
|
|
|
<p>To remove a member from the list, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Window menu and choose Address Book.</li>
|
|
<li>Expand the address book containing your mailing list by clicking the
|
|
small triangle beside the address book title.</li>
|
|
<li>Highlight the mailing list by clicking its name. The list members appear
|
|
to the right of the mailing list name.</li>
|
|
<li>Click the entry you wish to delete.</li>
|
|
<li>Click the Delete button.</li>
|
|
</ol>
|
|
|
|
<p>To add members to a mailing list:</p>
|
|
|
|
<ol>
|
|
<li>Open Window menu and choose Address Book.</li>
|
|
<li>Expand the address book containing your mailing list by clicking the
|
|
small triangle beside the address book title.</li>
|
|
<li>Highlight the mailing list by clicking its name.</li>
|
|
<li>Click Properties.</li>
|
|
<li>Add or remove entries as necessary.</li>
|
|
<li>Click OK when you are done.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="searching_address_books_and_directories">Searching Address Books and
|
|
Directories</h2>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups lets you quickly search an address
|
|
book or directory by name or email address, or use a combination of criteria
|
|
to perform a more specific search through an address book or directory.</p>
|
|
|
|
<p>To quickly search an address book or directory for a name or email address,
|
|
begin from the Address Book window:</p>
|
|
|
|
<ol>
|
|
<li>In the Address Book window, in the list of address books, select the
|
|
address book or directory that you want to search.</li>
|
|
<li>In the <q>Name or Email contains</q> field, type the name or email
|
|
address that you want to find. You can type only part of the name or email
|
|
address, or you can type the exact text that you want to find.
|
|
|
|
<p>As soon as you stop typing, &brandShortName; Mail & Newsgroups
|
|
displays only those entries where the name or email address contains the
|
|
search text you entered.</p>
|
|
</li>
|
|
<li>Click Clear to erase the search text and show all entries.</li>
|
|
</ol>
|
|
|
|
<h3 id="searching_for_specific_entries">Searching for Specific Entries</h3>
|
|
|
|
<p>You can search address books or directories for specific entries. If you are
|
|
not already viewing the Advanced Address Book Search dialog box, begin from
|
|
the Address Book window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Tools menu and choose Search Addresses. You see the Advanced
|
|
Address Book Search dialog box.</li>
|
|
<li>Next to <q>Search in</q>, choose the address book or directory through
|
|
which you want to search.</li>
|
|
<li>Select the matching option Mail & Newsgroups uses to search for
|
|
entries either that match all or at least one of the conditions (criteria)
|
|
that you choose.</li>
|
|
<li>Click More to add criteria and Fewer to remove them.</li>
|
|
<li>Click Search to begin, or click Clear to reset your entries. The search
|
|
results appear in lower part of the dialog box.</li>
|
|
<li>To sort the entries in a different order, click the column that you want
|
|
to sort by.</li>
|
|
<li>To view the card for an entry, select the entry and click
|
|
Properties.</li>
|
|
<li>To compose a message to selected recipients, select one or more entries
|
|
and click Compose.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="importing_address_books">Importing Address Books</h2>
|
|
|
|
<p>If you have a &brandShortName; address book from another user profile or
|
|
computer, or if you have an address book from another mail program, you can
|
|
import its entries into the Address Book window as a new address book. Keep
|
|
in mind that when you upgrade a user profile from an earlier version of
|
|
&brandShortName;, your address books are automatically included, so
|
|
there's no need to import them.</p>
|
|
|
|
<p>You can import address books from Netscape 6, Netscape 7, Eudora, Outlook,
|
|
Outlook Express, or text files (LDIF, tab-delimited (.tab), comma-separated
|
|
(.csv), or text (.txt) formats). When you import an address book, Mail &
|
|
Newsgroups creates a new address book with the imported entries.</p>
|
|
|
|
<p>You can also <a href="#importing_mail_from_other_programs">import mail
|
|
messages and settings</a> from Communicator, Eudora, Outlook, and Outlook
|
|
Express.</p>
|
|
|
|
<p>To import an address book, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Tools menu, and choose Import. You see the Mail Import
|
|
Wizard.</li>
|
|
<li>Follow the instructions to import address books.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="exporting_address_books">Exporting Address Books</h2>
|
|
|
|
<p>You can export a &brandShortName; address book if you later want to import
|
|
it into another user profile, move it to another computer, or use it with
|
|
another program that can import address books. You can export an address
|
|
book to one of these file formats: &brandShortName; (.ldif), tab-delimited
|
|
(.tab), comma-separated (.csv), or text (.txt) formats.</p>
|
|
|
|
<p>To export an address book, begin from the Address Book window:</p>
|
|
|
|
<ol>
|
|
<li>Select the address book that you want to export.</li>
|
|
<li>Open the Tools menu, and choose Export.</li>
|
|
<li>In the Export Address Book dialog box, browse to the location where you
|
|
want to save the address book file.</li>
|
|
<li>Choose the file format for the exported address book (.ldif,
|
|
comma-separated, or tab-delimited).</li>
|
|
<li>Enter a name for the address book file. Be sure to include the
|
|
appropriate file extension (.ldif, .csv, .tab, or .txt).</li>
|
|
<li>Click Save.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="adding_and_removing_ldap_directories">Adding and Removing LDAP
|
|
Directories</h2>
|
|
|
|
<p>Adding an LDAP directory to your address book allows you to search the
|
|
directory for email addresses and other contact information. You can also use
|
|
the directory for address autocompletion when addressing mail messages.</p>
|
|
|
|
<p>You typically add or remove LDAP directories using instructions provided by
|
|
your system administrator. Check with your system administrator for the
|
|
information you will need in order to add a new directory to your address
|
|
book.</p>
|
|
|
|
<p>To add a new directory, begin from the Address Book window:</p>
|
|
|
|
<ol>
|
|
<li>Open the File menu, and choose New, and then choose LDAP Directory. You
|
|
see the Directory Server Properties dialog box.</li>
|
|
<li>Type the following information in the Directory Server Properties dialog
|
|
box General tab:
|
|
<ul>
|
|
<li><strong>Name</strong>: Enter the name of the directory service (for
|
|
example, InfoSpace Directory).</li>
|
|
<li><strong>Host Name</strong>: Enter the name of the host name server,
|
|
such as ldap.infospace.com.</li>
|
|
<li><strong>Base DN</strong>: This setting is used to set the Base
|
|
distinguished name. Enter codes to restrict searching to a specific
|
|
country or organization. For example, c=JP restricts the search to
|
|
Japan only. Base DN also specifies the organization to search on
|
|
within the directory (for instance, o=Netscape Communications
|
|
Corporation, c=US).</li>
|
|
<li><strong>Port Number</strong>: Enter the port number for the LDAP
|
|
server. The default is 389.</li>
|
|
<li><strong>Bind DN</strong>: The distinguished name that is used to
|
|
authenticate (log in) to the LDAP server. If left blank, the LDAP
|
|
server binds anonymously.</li>
|
|
<li><strong>Use secure connection (SSL)</strong>: Choose this setting
|
|
if your LDAP server supports secure (encrypted) connections. If you are
|
|
unsure, contact your system administrator.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Click the Advanced tab to configure LDAP directory server settings.</li>
|
|
<li>Type the following information:
|
|
<ul>
|
|
<li><strong>Don't return more than _ results</strong>: This setting
|
|
lets you limit the number of autocompletion matches returned by the
|
|
directory server. Enter the maximum number of email address matches
|
|
to display for autocompletion.</li>
|
|
<li><strong>Scope</strong>: Defines the limits of the search. Choose one
|
|
of the following:
|
|
<ul>
|
|
<li><strong>One Level</strong>: Retrieves matching entries by
|
|
searching the base DN and one level below the base DN.</li>
|
|
<li><strong>Subtree</strong>: Retrieves matching entries by searching
|
|
the base DN in addition to all levels below the base DN. This is
|
|
the least restrictive search.</li>
|
|
</ul>
|
|
</li>
|
|
<li><strong>Search filter</strong>: Enter the search filter to apply to
|
|
matching results that are within the specified scope of the
|
|
search.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Click OK to close the Directory Server Properties dialog box.</li>
|
|
</ol>
|
|
|
|
<p>The directory you added appears in the list of address books in the Address
|
|
Book window.</p>
|
|
|
|
<p>To delete a directory:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences. You see the
|
|
Preferences dialog box.</li>
|
|
<li>Under the Mail & Newsgroups category, select Addressing. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand
|
|
the list.)</li>
|
|
<li>Under Address Autocompletion on the right side of the dialog box, click
|
|
Edit Directories.</li>
|
|
<li>In the LDAP Directory Servers dialog box, select the directory that you
|
|
want to delete and click Delete.</li>
|
|
<li>Click OK, then click OK again to close the Preferences dialog box.</li>
|
|
</ol>
|
|
|
|
<p>For information on downloading or synchronizing a directory for offline use
|
|
so that you can search it or use it for address book autocompletion while
|
|
working offline, see
|
|
<a href="#downloading_directory_entries_for_offline_use">Downloading
|
|
Directory Entries for Offline Use</a>.</p>
|
|
|
|
<h3 id="directory_server_settings">Directory Server Settings</h3>
|
|
|
|
<p>If you are not already viewing the Directory Server Settings dialog box,
|
|
begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Window menu, and choose Address Book.</li>
|
|
<li>In the list of address books, select a directory.</li>
|
|
<li>Click Properties.</li>
|
|
</ol>
|
|
|
|
<p><strong>General Tab</strong></p>
|
|
|
|
<ul>
|
|
<li><strong>Name</strong>: The name of the directory service (for example,
|
|
InfoSpace Directory).</li>
|
|
<li><strong>Host Name</strong>: The name of the host name server, such as
|
|
ldap.infospace.com.</li>
|
|
<li><strong>Base DN</strong>: The Base Distinguished Name. Codes entered here
|
|
restrict searching to a specific country or organization. For example, c=JP
|
|
restricts the search to Japan only. Base DN also specifies the organization
|
|
to search on within the directory (for instance, o=Netscape Communications
|
|
Corporation, c=US).</li>
|
|
<li><strong>Port Number</strong>: Enter the port number for the LDAP server.
|
|
The default is 389.</li>
|
|
<li><strong>Bind DN</strong>: The distinguished name that is used to
|
|
authenticate (log in) to the LDAP server. If left blank, the LDAP server
|
|
binds anonymously.</li>
|
|
<li><strong>Use secure connection (SSL)</strong>: Choose this setting if your
|
|
LDAP server supports secure (encrypted) connections. If you are unsure,
|
|
contact your system administrator.</li>
|
|
</ul>
|
|
|
|
<p><strong>Advanced Tab</strong></p>
|
|
|
|
<ul>
|
|
<li><strong>Don't return more than _ results</strong>: This setting lets
|
|
you limit the number of autocompletion matches returned by the directory
|
|
server. Specify the maximum number of email address matches to display for
|
|
autocompletion.</li>
|
|
<li><strong>Scope</strong>: Defines the limits of the search:
|
|
<ul>
|
|
<li><strong>One Level</strong>: Retrieves matching entries by searching
|
|
the base DN and one level below the base DN.</li>
|
|
<li><strong>Subtree</strong>: Retrieves matching entries by searching the
|
|
base DN in addition to all levels below the base DN. This is the least
|
|
restrictive search.</li>
|
|
</ul>
|
|
</li>
|
|
<li><strong>Search filter</strong>: Specifies the search filter to apply to
|
|
matching results that are within the specified scope of the search.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#using_address_books">Return to beginning of section</a>]</p>
|
|
|
|
<h1 id="organizing_your_messages">Organizing Your Messages</h1>
|
|
|
|
<div class="contentsBox">
|
|
<ul>
|
|
<li><a href="#creating_a_folder">Creating a Folder</a></li>
|
|
<li><a href="#renaming_a_folder">Renaming a Folder</a></li>
|
|
<li><a href="#moving_or_copying_a_folder">Moving or Copying a
|
|
Folder</a></li>
|
|
<li><a href="#filing_messages_in_folders">Filing Messages in
|
|
Folders</a></li>
|
|
<li><a href="#sharing_folders_with_other_users">Sharing Folders With Other
|
|
Users (IMAP Only)</a></li>
|
|
<li><a href="#tagging_messages">Tagging Messages</a></li>
|
|
<li><a href="#marking_or_flagging_messages">Marking or Flagging
|
|
Messages</a></li>
|
|
<li><a href="#using_message_views">Using Message Views</a></li>
|
|
<li><a href="#creating_message_filters">Creating Message Filters</a></li>
|
|
<li><a href="#searching_through_messages">Searching Through
|
|
Messages</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="creating_a_folder">Creating a Folder</h2>
|
|
|
|
<p>To create a message folder, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the File menu, choose New, and then Folder. You see the New Folder
|
|
dialog box.</li>
|
|
<li>Type the name of the folder.</li>
|
|
<li>Click the drop-down list and choose a folder location and click OK. Your
|
|
new folder appears in your Mail Folders list.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="renaming_a_folder">Renaming a Folder</h2>
|
|
|
|
<p>To rename an existing folder, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Select the folder you want to rename.</li>
|
|
<li>Open the File menu and choose Rename Folder. You see the Rename Folder
|
|
dialog box.</li>
|
|
<li>Type the new name and click OK.</li>
|
|
</ol>
|
|
|
|
<p><strong>Note</strong>: If you rename a folder that you've been using to
|
|
store <a href="#creating_message_filters">filtered messages</a>, the filter
|
|
will automatically update to use the renamed folder.</p>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="moving_or_copying_a_folder">Moving or Copying a Folder</h2>
|
|
|
|
<p>You can copy a folder and its contents to another mail account, or move a
|
|
folder within the same mail account.</p>
|
|
|
|
<p>To move or copy a folder, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Select the folder you want to move or copy.</li>
|
|
<li>Do one of the following:
|
|
<ul>
|
|
<li>To move the folder under another folder within the same account, drag
|
|
the folder over the name of the other folder. The folder you moved
|
|
becomes a subfolder of the other folder.</li>
|
|
<li>To copy the folder to another account, drag the folder over the name
|
|
of another account.</li>
|
|
<li>To copy the folder under another folder in another account, drag the
|
|
folder over the name of another folder in another account. The folder
|
|
you copied becomes a subfolder of the other folder.</li>
|
|
</ul>
|
|
</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="filing_messages_in_folders">Filing Messages in Folders</h2>
|
|
|
|
<p>You can move messages from one folder to another by using either of these
|
|
methods:</p>
|
|
|
|
<ul>
|
|
<li>Select the message, click the File button on the toolbar, and choose the
|
|
destination folder.</li>
|
|
<li>Drag and drop messages into the desired folder.
|
|
|
|
<p><strong>Note</strong>: If you drag and drop a message from an IMAP or
|
|
POP mail server folder to a local folder on your hard drive, the message
|
|
is moved to the local folder and removed from the server folder.</p>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>To copy a message from one folder to another:</p>
|
|
|
|
<ol>
|
|
<li>Select the message and right-click to display the pop-up menu.</li>
|
|
<li>Select <q>Copy To</q> and then select the destination account and folder
|
|
from the drop-down list.</li>
|
|
</ol>
|
|
|
|
<p><strong>Tip</strong>: Alternatively, you can copy a message between folders
|
|
by holding down the Shift key while dragging the message from the message
|
|
list over another folder.</p>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="sharing_folders_with_other_users">Sharing Folders With Other Users
|
|
(IMAP Only)</h2>
|
|
|
|
<p>Users with IMAP mail accounts can share mail folders with other users on the
|
|
same network. Sharing folders allows several users to see and work with the
|
|
same messages, similar to a newsgroup. To use shared folders, your IMAP mail
|
|
server must support Access Control List (ACL) management. Check with your
|
|
system administrator or help desk if you are not sure that shared folders
|
|
are supported by your IMAP mail server.</p>
|
|
|
|
<p>To share a mail folder with other users on your network, or to view sharing
|
|
information for a folder, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Within an IMAP account, select a folder that you want to share, or select
|
|
a folder whose sharing privileges you want to view.
|
|
|
|
<p>Folders listed under Local Folders, or folders listed under a POP mail
|
|
account cannot be shared.</p>
|
|
</li>
|
|
<li>Open the Edit menu, and choose Folder Properties.</li>
|
|
<li>Click the Sharing tab.</li>
|
|
<li>Click Privileges. You may be prompted to enter your network user name and
|
|
password.
|
|
|
|
<p>The Privileges button is only available if the IMAP mail server allows
|
|
you to set folder sharing privileges. If this button is not available,
|
|
you can view the folder sharing privileges for this folder but cannot
|
|
change them.</p>
|
|
</li>
|
|
<li>Follow the instructions on the screen to add users and to set their
|
|
folder access privileges.
|
|
<ul>
|
|
<li><strong>Read privileges</strong>: Users can read messages and copy
|
|
their contents, but they cannot modify or delete messages, or copy
|
|
messages into the folder. Users can flag messages as read or unread.
|
|
See <a href="#marking_or_flagging_messages">Marking or Flagging
|
|
Messages</a> for instructions on flagging messages.</li>
|
|
<li><strong>Read and Write privileges</strong>: In addition to Read
|
|
privileges, users can modify and delete messages. Users can also copy
|
|
or move messages into the folder.</li>
|
|
<li><strong>Manage privileges</strong>: In addition to Read and Write
|
|
privileges, users can add and remove users and change their folder
|
|
permissions.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Click OK to confirm your changes.</li>
|
|
<li>Click OK to close the Folder Properties dialog box.</li>
|
|
</ol>
|
|
|
|
<p>In the list of folders for your mail account, a shared folder displays a
|
|
distinctive folder icon to indicate that it is shared.</p>
|
|
|
|
<p>To send a message that tells others how they can subscribe to your shared
|
|
folder, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Select the shared folder.</li>
|
|
<li>Right-click to display a pop-up menu, and choose Copy Folder
|
|
Location.</li>
|
|
<li>Click Compose to display a Mail compose window.</li>
|
|
<li>Click in the message body, open the Edit menu, and choose Paste.</li>
|
|
<li>Address the message, type a subject, and type the message text. Tell
|
|
message recipients that they can subscribe to the shared folder by clicking
|
|
the link you pasted into the message.
|
|
|
|
<p>Only message recipients who share the same network will be able to
|
|
subscribe to your shared folder.</p>
|
|
</li>
|
|
<li>Click Send.</li>
|
|
</ol>
|
|
|
|
<h3 id="subscribing_to_a_shared_folder">Subscribing to a Shared Folder</h3>
|
|
|
|
<p>Subscribing to a shared folder is similar to subscribing to a newsgroup. To
|
|
subscribe to a shared folder, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the File menu and choose Subscribe. You see the Subscribe dialog
|
|
box.</li>
|
|
<li>If necessary, click the Account drop-down list to choose another IMAP
|
|
mail account.</li>
|
|
<li>Select the folder that you want to subscribe to.</li>
|
|
<li>Click Subscribe or click in the Subscribe column next to the folder. You
|
|
see a checkmark next to each folder to which you subscribe. Click
|
|
Unsubscribe to cancel a selection.</li>
|
|
<li>Click OK. The list of your subscribed folders appears in the Mail
|
|
window.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="tagging_messages">Tagging Messages</h2>
|
|
|
|
<p>You can apply tags to messages to help you organize and prioritize them.
|
|
You can apply a standard color and tag text to messages, or you can create
|
|
your own color and tag text to suit your needs.</p>
|
|
|
|
<p>One powerful way to use tags is to set up a message filter to
|
|
automatically tag incoming messages from a specific sender. For example,
|
|
you can set up a message filter so that incoming messages from your boss are
|
|
tagged <q>Important</q> and appear in red. See
|
|
<a href="#creating_message_filters">Creating Message Filters</a> for more
|
|
information.</p>
|
|
|
|
<h3 id="applying_a_tag">Applying a Tag</h3>
|
|
|
|
<p>To apply a tag to a message, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Select the message you want to tag.</li>
|
|
<li>Open the Message menu, and choose Tag.</li>
|
|
<li>Choose the tag you want to apply from the list.</li>
|
|
</ol>
|
|
|
|
<p>The message summary row changes to the color of the tag with the topmost
|
|
priority. To see the tag text, you must display the Tags column in the Mail
|
|
window.</p>
|
|
|
|
<p><strong>Tip</strong>: To quickly tag messages or remove a tag, select
|
|
one or more messages and press one of the number keys 1-9 on your keyboard.
|
|
Press 0 to remove all tags.</p>
|
|
|
|
<p>To display the Tags column, begin from the Mail window:</p>
|
|
|
|
<ul>
|
|
<li>Click the Show/Hide Columns icon <img src="images/columns.png" alt=""/>
|
|
and select Tags from the list.</li>
|
|
</ul>
|
|
|
|
<p><strong>Note</strong>: Message tags apply on a per-account basis. For
|
|
example, if you move or copy a tagged message to another mail account, the
|
|
tags are not preserved. Similarly, if you forward a tagged message to
|
|
another recipient, the tags are not preserved. For IMAP mail accounts, if
|
|
your IMAP server supports user-defined keywords, message tags will persist
|
|
when you log in to your mail account from a different location.</p>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h3 id="customizing_tags">Customizing Tags</h3>
|
|
|
|
<p>You can customize tag colors and text and their order to suit your needs.</p>
|
|
|
|
<p>To customize tags, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences. You see the
|
|
Preferences dialog box.</li>
|
|
<li>Under the Mail & Newsgroups category, click Tags. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand the
|
|
list.)</li>
|
|
<li>Edit the tag text, or replace it with your own tag text. The tag
|
|
can be up to 32 characters long.</li>
|
|
<li>To change the tag color, click the color block next to that tag and
|
|
select a new color.</li>
|
|
<li>Click the the Move Up and Move Down buttons to reorder the tags. Tags at
|
|
the top will have higher priority when coloring messages.</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p>Your changes are immediately applied to all tagged messages in all your
|
|
mail accounts.</p>
|
|
|
|
<p><strong>Tip</strong>: To undo all customizations and restore just the
|
|
default tags' text and colors, follow the steps above to display the tag
|
|
settings, and click Restore Defaults.</p>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h3 id="sorting_messages_by_tags">Sorting Messages by Tags</h3>
|
|
|
|
<p>To sort messages by tags, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>To display the Tags column if it is hidden, click the Show/Hide Columns
|
|
icon <img src="images/columns.png" alt=""/> and select Tags from the
|
|
list.</li>
|
|
<li>Click the Tags column to sort messages by tags, and within each tag
|
|
type, to sort messages by date.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h3 id="removing_tags">Removing Tags</h3>
|
|
|
|
<p>To remove a message tag, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Select one or more tagged messages.</li>
|
|
<li>Open the Message menu, and choose Tag.</li>
|
|
<li>Choose the tag you want to remove or <q>None</q> to remove all tags
|
|
from this message.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="marking_or_flagging_messages">Marking or Flagging Messages</h2>
|
|
|
|
<p>You might want to mark a message you've read as unread if you later
|
|
want to re-read the message or respond to it.</p>
|
|
|
|
<p>To mark a message as unread, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Select a Mail or Newsgroup folder to display its messages.</li>
|
|
<li>Click in the Read column of each message you want to mark as unread.
|
|
Messages marked as unread display a <img src="images/mail_unread.png"
|
|
alt=""/> symbol in the Read column. Messages marked as read display a
|
|
<img src="images/mail_read.png" alt=""/> symbol in the Read column. If the
|
|
Read column is not visible, click the Show/Hide Columns icon
|
|
<img src="images/columns.png" alt=""/> and select Read from the list.</li>
|
|
</ol>
|
|
|
|
<table>
|
|
<tr>
|
|
<td colspan="2"><img src="images/mail_read_column.png" alt=""/></td>
|
|
</tr>
|
|
<tr>
|
|
<td><strong>Read column</strong></td>
|
|
</tr>
|
|
</table>
|
|
|
|
<p>You can flag messages that you later want to download for
|
|
<a href="#downloading_selected_or_flagged_messages_for_offline_use">offline
|
|
use</a>.</p>
|
|
|
|
<p>To flag messages, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Select a Mail or Newsgroup folder to display its messages.</li>
|
|
<li>Click in the Flag column of each message you want to download. A flag
|
|
<img src="images/mail_flag.png" alt=""/> appears where you clicked to
|
|
indicate that the message has been flagged. If the Flag column is not
|
|
visible, click the Show/Hide Columns icon <img src="images/columns.png"
|
|
alt=""/> and select Flag from the list.</li>
|
|
</ol>
|
|
|
|
<table>
|
|
<tr>
|
|
<td colspan="2"><img src="images/mail_flag_column.png" alt=""/></td>
|
|
</tr>
|
|
<tr>
|
|
<td><strong>Flag column</strong></td>
|
|
</tr>
|
|
</table>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="using_message_views">Using Message Views</h2>
|
|
|
|
<p>You can apply preset or custom message views to help you manage messages by
|
|
filtering displayed messages.</p>
|
|
|
|
<p>To use a message view, open the View menu and choose Messages. Choose an
|
|
option from the submenu.</p>
|
|
|
|
<ul>
|
|
<li><strong>All</strong>: Choose this option to view all messages.</li>
|
|
<li><strong>Unread</strong>: Choose this option to view only unread
|
|
messages.</li>
|
|
<li><strong>Tags</strong>: Choose a <a href="#tagging_messages">tag</a>
|
|
to view tagged messages.</li>
|
|
<li><strong>Custom views</strong>: Choose a custom view. By default you have
|
|
four preset views: <q>People I Know</q>, <q>Recent Mail</q>, <q>Last 5
|
|
Days</q>, and <q>Not Junk</q>.</li>
|
|
<li><strong>Customize</strong>: Choose this option to view or modify
|
|
settings for custom views.</li>
|
|
</ul>
|
|
|
|
<p><strong>Tip</strong>: You can quickly change message view from the View box
|
|
in the Search Bar. If you do not see the Search Bar, open the View menu,
|
|
choose Show/Hide, and then choose Search Bar.</p>
|
|
|
|
<table>
|
|
<tr>
|
|
<td colspan="2"><img src="images/mail_quicksearch.png" alt=""/></td>
|
|
</tr>
|
|
<tr>
|
|
<td style="width: 80px;"></td>
|
|
<td><strong>Quick mail search bar</strong></td>
|
|
</tr>
|
|
</table>
|
|
|
|
<h3 id="creating_a_custom_view">Creating a Custom View</h3>
|
|
|
|
<p>You can create custom message views to only display messages matching
|
|
certain criteria.</p>
|
|
|
|
<p>To change or create a custom message view:</p>
|
|
|
|
<ol>
|
|
<li>Open the View menu, choose Messages, and then choose Customize.</li>
|
|
<li>To create a new view, click New. To modify a view, select a view and
|
|
click Edit.</li>
|
|
<li>Type a name for the message view.</li>
|
|
<li>Select the matching option you want Mail to use: <q><em>all</em> of the
|
|
following</q> conditions (criteria) you choose, or <q><em>any</em> of the
|
|
following</q>.</li>
|
|
<li>Use the drop-down lists to choose the search criteria (for example,
|
|
<q>Subject</q>, <q>Sender</q>, <q>contains</q>, <q>doesn't
|
|
contain</q>) and then type the text or phrase you want to match.
|
|
|
|
<p><strong>Tip</strong>: To search for messages that contain a header not
|
|
listed in the first drop-down menu (for example, if you want to search
|
|
for messages that include the header Resent-From), choose Customize and
|
|
type the header you want to search for. &brandShortName; Mail &
|
|
Newsgroups adds your custom header to the drop-down list, so you can then
|
|
choose it to search for matching entries. Make sure you enter the custom
|
|
header correctly, since Mail will only find entries that exactly match
|
|
what you type.</p>
|
|
</li>
|
|
<li>Click More to add criteria and Fewer to remove them.</li>
|
|
<li>Click OK to confirm your settings.</li>
|
|
<li>Click OK in the Customize Message Views dialog box. The selected view
|
|
setting applies automatically.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="creating_message_filters">Creating Message Filters</h2>
|
|
|
|
<p>Message filters allow you to manage and organize your messages. You can
|
|
create message filters that &brandShortName; Mail & Newsgroups uses to
|
|
automatically perform certain actions on incoming messages based on criteria
|
|
you specify. For example, you can create a message filter that automatically
|
|
moves incoming messages to a particular folder. Message filters operate on a
|
|
per-account basis.</p>
|
|
|
|
<p>If you are not already viewing the Message Filters dialog box, begin from
|
|
the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Tools menu and choose Message Filters. You see the Message
|
|
Filters dialog box.</li>
|
|
<li>If you have multiple mail accounts, choose the one to which you want to
|
|
apply the filter.</li>
|
|
<li>Click New. You use the Filter Rules dialog box to specify the types of
|
|
messages to act on, and the action you want the filter to perform.</li>
|
|
<li>Type a name for the filter.</li>
|
|
<li>Select the matching option you want Mail to use: <q><em>all</em> of the
|
|
following</q> conditions (criteria) you choose, or <q><em>any</em> of the
|
|
following</q> conditions.</li>
|
|
<li>Use the drop-down lists to choose the search criteria (for example,
|
|
<q>Subject</q>, <q>Sender</q>, <q>contains</q>, <q>doesn't
|
|
contain</q>) and then type the text or phrase you want to match.
|
|
|
|
<p><strong>Tip</strong>: To search for messages that contain a header not
|
|
listed in the first drop-down menu (for example, if you want to search
|
|
for messages that include the header Resent-From), choose Customize and
|
|
type the header you want to search for. &brandShortName; Mail &
|
|
Newsgroups adds your custom header to the drop-down list, so you can then
|
|
choose it to search for matching entries. Make sure you enter the custom
|
|
header correctly, since Mail will only find entries that exactly match
|
|
what you type.</p>
|
|
</li>
|
|
<li>Click <q>+</q> to add criteria and <q>-</q> to remove them.</li>
|
|
<li>Use the list to choose the action you want the filter to perform on the
|
|
messages (for example, Move to Folder).
|
|
|
|
<p><strong>Tip</strong>: To automatically tag incoming messages, choose
|
|
<q>Tag the message</q> from the drop-down list.</p>
|
|
</li>
|
|
<li>Choose a destination folder in which to store the messages, or create a
|
|
new folder.</li>
|
|
<li>Click OK to confirm your settings.</li>
|
|
<li>Click OK in the Message Filters dialog box. The filter begins filtering
|
|
incoming messages as soon as you click OK.</li>
|
|
</ol>
|
|
|
|
<p>To manage your filters, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Tools menu and choose Message Filters. You see the Message
|
|
Filters dialog box.</li>
|
|
<li>If you have multiple mail accounts, choose the one to which you want to
|
|
apply the filter.</li>
|
|
<li>Choose from the following:
|
|
<ul>
|
|
<li><strong>To turn a filter on or off</strong>: Click the checkbox to
|
|
the right of the filter name to enable it, or click it again to turn it
|
|
off.</li>
|
|
<li><strong>To edit a filter</strong>: Select the filter name and click
|
|
Edit (or double-click the filter name). Use the Filter Rules dialog box
|
|
to make your changes.</li>
|
|
<li><strong>To delete a filter</strong>: Select the filter name and click
|
|
Delete.</li>
|
|
<li><strong>To change the order in which filters are applied</strong>: In
|
|
the filter list, click a filter's name, and click <q>Move Up</q>
|
|
or <q>Move Down</q> to move it.
|
|
|
|
<p><strong>Note</strong>: Filters are applied to each incoming message
|
|
in the order you choose, until a filter action results in the message
|
|
being deleted or moved from the Inbox folder.</p>
|
|
</li>
|
|
</ul>
|
|
</li>
|
|
<li>Click OK when you are done managing your filters. If you created a new
|
|
filter, it begins filtering incoming messages as soon as you click OK.</li>
|
|
</ol>
|
|
|
|
<p><strong>Note</strong>: If you delete a folder that you've been using to
|
|
store filtered messages, the filter will no longer work. Incoming messages
|
|
that match the filter criteria will appear in your Inbox. If you rename or
|
|
move the folder, the filter will automatically update to use the renamed or
|
|
moved folder.</p>
|
|
|
|
<p><strong>Tip</strong>: If you have existing messages that you want to move to
|
|
another folder, use the Run Filters on Messages option in the Tools menu.</p>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h3 id="filtering_messages_from_a_specific_sender">Filtering Messages From a
|
|
Specific Sender</h3>
|
|
|
|
<p>You can quickly create a filter for messages from a particular sender. For
|
|
example, if you want to automatically move all incoming messages from your
|
|
child's teacher into a folder called <q>School</q>, you can quickly set
|
|
up a filter to do this.</p>
|
|
|
|
<p>To create a filter for messages from a specific sender, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Select a message from a specific sender.</li>
|
|
<li>Open the Message menu, and choose Create Filter From Message. You see the
|
|
Filter Rules dialog box. Using the sender's email address,
|
|
&brandShortName; prefills the filter name, the filter matching criteria,
|
|
and the filter action (Move to folder).</li>
|
|
<li>Choose a destination folder in which to store the incoming messages from
|
|
the specified sender, or create a new folder.</li>
|
|
<li>Click OK to confirm your settings. You see the
|
|
<a href="#creating_message_filters">Message Filters</a> dialog box, where
|
|
you can create, delete, or edit message filters.</li>
|
|
<li>Click OK. The filter begins filtering incoming messages from the
|
|
specified sender as soon as you click OK.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="searching_through_messages">Searching Through Messages</h2>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups lets you quickly find text in a
|
|
single message, search messages by subject or sender, or use a combination of
|
|
criteria to perform a thorough search through all messages in a specific mail
|
|
folder, newsgroup, or account.</p>
|
|
|
|
<p>To locate text in a single message, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Select the message, open the Edit menu, and choose Find in This
|
|
Message.</li>
|
|
<li>Type the text that you want to locate in the dialog box.</li>
|
|
<li>Click Find to locate the first occurrence of the text.</li>
|
|
<li>Continue clicking Find to locate additional occurrences, or click Cancel
|
|
when you are done.</li>
|
|
<li>Choose Find Again from the Edit menu to continue searching for the text
|
|
throughout the rest of the message.</li>
|
|
</ol>
|
|
|
|
<p>To quickly search for messages in a selected folder by subject or sender,
|
|
begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>To the right of <q>Subject or Sender contains:</q>, type the subject text
|
|
or sender name that you want to find. You can type only part of the subject
|
|
or sender, or you can type the exact word or name that you want to find.
|
|
|
|
<p>As soon as you stop typing, &brandShortName; Mail & Newsgroups
|
|
displays only those messages in the selected folder where the subject or
|
|
sender contains the search text you entered.</p>
|
|
</li>
|
|
<li>Click Clear to erase the search text and show all messages in the
|
|
selected folder.</li>
|
|
</ol>
|
|
|
|
<h3 id="searching_for_specific_messages">Searching for Specific Messages</h3>
|
|
|
|
<p>You can search mail folders or newsgroups for specific messages. If you are
|
|
not already viewing the Search Messages dialog box, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Tools menu and choose Search Messages. You see the Search
|
|
Messages dialog box.</li>
|
|
<li>Next to <q>Search for messages in</q>, choose the account, newsgroup, or
|
|
folder through which you want to search.</li>
|
|
<li>Select <q>Search subfolders</q> to include all subfolders in the
|
|
search.</li>
|
|
<li>Select <q>Search local system</q> to search only messages from newsgroups
|
|
or IMAP accounts that have been saved locally.
|
|
|
|
<p><strong>Note</strong>: The checkbox will be disabled if it's not
|
|
possible to search remotely stored messages.</p>
|
|
</li>
|
|
<li>Select which matching option Mail & Newsgroups will use to search for
|
|
messages that match all or at least one of the conditions (criteria) that
|
|
you choose.</li>
|
|
<li>Use the drop-down lists to indicate the search criteria (for example,
|
|
<q>Subject</q> and <q>contains</q>) and then type the text or phrase that
|
|
you want to match.
|
|
|
|
<p><strong>Tip</strong>: To search for messages that contain a header not
|
|
listed in the first drop-down menu (for example, if you want to search
|
|
for messages that include the header Resent-From), choose Customize and
|
|
type the header you want to search for. &brandShortName; Mail &
|
|
Newsgroups adds your custom header to the drop-down list, so you can then
|
|
choose it to search for matching entries. Make sure you enter the custom
|
|
header correctly, since Mail will only find entries that exactly match
|
|
what you type.</p>
|
|
</li>
|
|
<li>Click More to add criteria and Fewer to remove them.</li>
|
|
<li>Click Search to begin, or click Clear to reset your entries. The search
|
|
results appear in lower part of the Search Messages dialog box.
|
|
<ul>
|
|
<li>To open a message so you can read it, select the message and click
|
|
Open, or double-click the message.</li>
|
|
<li>To sort the messages in a different order, click the column that you
|
|
want to sort by.</li>
|
|
<li>To move or copy a message in the Results area to another folder,
|
|
select the message and then choose the destination folder from the File
|
|
drop-down list. If the destination folder is within the same account,
|
|
the message is moved to that folder. If the destination folder is
|
|
within a different account, the message is copied to that folder.</li>
|
|
<li>To delete a message in the Results area, select the message and then
|
|
click Delete.</li>
|
|
<li>To open the folder where the message is stored, select the message
|
|
and click Open Message Folder.</li>
|
|
</ul>
|
|
</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#organizing_your_messages">Return to beginning of section</a>]</p>
|
|
|
|
<h1 id="controlling_junk_mail">Controlling Junk Mail</h1>
|
|
|
|
<p>This section describes how to use &brandShortName;'s Junk Mail Controls
|
|
to filter unwanted mail, and how phishing detection works.</p>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#using_junk_mail_controls">Using Junk Mail Controls</a></li>
|
|
<li><a href="#junk_controls_options">Junk Mail Controls Options</a></li>
|
|
<li><a href="#junk_controls_and_filters">Junk Mail Controls and
|
|
Filters</a></li>
|
|
<li><a href="#phishing_detection">Phishing Detection</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
|
|
<h2 id="using_junk_mail_controls">Using Junk Mail Controls</h2>
|
|
|
|
<p>&brandShortName;'s Junk Mail Controls feature can evaluate your
|
|
incoming messages and identify possible junk (or unsolicited) messages. The
|
|
feature uses the Bayesian classification method. You first train
|
|
&brandShortName; by showing it a bunch of mail that is junk, and a bunch of
|
|
mail that is not. Then, you let it auto-classify new mail for you. If
|
|
&brandShortName; makes any mistakes, you can correct them.</p>
|
|
|
|
<p>To use Junk Mail Controls:</p>
|
|
|
|
<ol>
|
|
<li>First, train &brandShortName; to recognize Junk messages and Non-Junk
|
|
messages. There are three ways to toggle junk status of the selected
|
|
message(s):
|
|
<ul>
|
|
<li>Open the Message menu, select <q>Mark</q> and choose <q>As Junk</q>
|
|
or <q>As Not Junk</q>.</li>
|
|
<li>Click on the Junk toolbar button.</li>
|
|
<li><img src="images/mail_junk_column.png" style="float:right" alt=""/>
|
|
|
|
<p>Click to toggle the Junk Status column in the message list. (If you
|
|
do not see it, click the right-most button (
|
|
<img src="images/columns.png" alt=""/>) in the list header bar and
|
|
select Junk Status from the pop-up menu.)</p>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>When you toggle junk status, a trash-can icon will appear or disappear
|
|
in the Junk status column to indicate the junk status of the selected
|
|
message.</p>
|
|
</li>
|
|
|
|
<li>Open the Edit menu, and choose Mail & Newsgroups Account Settings.
|
|
You see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Click the Junk Settings category for your mail account.</li>
|
|
<li>Enable the feature and &brandShortName; will automatically classify
|
|
incoming messages. (See
|
|
<a href="#junk_controls_options">Junk Mail Controls Options</a>.
|
|
Details on the other settings there can be found in the
|
|
<a href="#junk_settings">Junk Settings</a> preference panel description.)
|
|
</li>
|
|
<li>If you have trained it on virus mail, consider disabling the white
|
|
listing (many mail viruses send bulk messages to people in the address book
|
|
of the infected computer).</li>
|
|
<li>Make sure to correct the Junk Mail Controls when it incorrectly labels
|
|
messages either as junk or not junk.</li>
|
|
<li>To analyze existing messages, select messages, open the Tools menu
|
|
and choose <q>Run Junk Mail Controls</q>.</li>
|
|
</ol>
|
|
|
|
<p><strong>Note</strong>: &brandShortName; will only run Junk Mail Controls
|
|
when the training database has information on non-Junk messages. If Junk Mail
|
|
Controls do not work, select some messages and explicitly mark them as Not
|
|
Junk.</p>
|
|
|
|
<p>[<a href="#controlling_junk_mail">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="junk_controls_options">Junk Mail Controls Options</h2>
|
|
|
|
<p>To fine-tune how Junk Mail Controls work, use the
|
|
<a href="#global_junk_settings">global Junk Mail preference panel</a> for
|
|
account-independent settings and the account manager's
|
|
<a href="#junk_settings">Junk Settings</a> for settings of a specific mail
|
|
account.</p>
|
|
|
|
<p>[<a href="#controlling_junk_mail">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="junk_controls_and_filters">Junk Mail Controls and Filters</h2>
|
|
|
|
<p>Junk Mail Controls run after mail filters and apply only to the Inbox folder
|
|
and its sub-folders. Use this to your advantage, for example, you can filter
|
|
mail you are sure not to be Junk to a special folder outside of Inbox so that
|
|
the messages will not be classified as Junk (especially useful if you
|
|
subscribe to newsletters or if you are on a moderated mailing list).</p>
|
|
|
|
<p>[<a href="#controlling_junk_mail">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="phishing_detection">Phishing Detection</h2>
|
|
|
|
<p>Phishing is a particularly common fraudulent business scheme in which
|
|
a party creates counterfeit websites designed to trick recipients into
|
|
divulging personal data such as credit card numbers, account usernames,
|
|
passwords and social security numbers. Hijacking brand names of banks,
|
|
e-retailers and credit card companies, phishers often convince
|
|
recipients to respond.</p>
|
|
|
|
<p>In many cases, you'll receive a link to a phishing page via an email
|
|
which claims to come from an official-looking address. You can also end up
|
|
at these pages by following links that you find on the Web or in IM
|
|
messages.</p>
|
|
|
|
<p><strong>Tip</strong>: Since a forged <a href="glossary.xhtml#url">URL</a>
|
|
can look very similar to a genuine one, it's safer to use a bookmark
|
|
you've created or to type the URL into the location bar by hand instead
|
|
of following a link in an email message. Always consider the risk of a forged
|
|
URL if you're asked to log in or provide private information on a
|
|
website.</p>
|
|
|
|
<p>&brandShortName; Mail phishing detector is enabled by default. When it
|
|
encounters a mail which seems to be scam, it will show a warning bar in the
|
|
message window.</p>
|
|
|
|
<p>If you think that the email is a valid one, you can click on the <q>Not
|
|
Scam</q> button, and the warning bar will disappear.</p>
|
|
|
|
<p>When a user clicks on a link in an email that appears to be a phishing URL,
|
|
&brandShortName; will prompt the user with a dialog box before the Web site
|
|
is opened.</p>
|
|
|
|
<p>This prompt will appear if either of the following is true: the host name of
|
|
the actual URL is an <a href="glossary.xhtml#ip_address">IP address</a>, or
|
|
the link text is a URL whose host name does not match the host name of the
|
|
actual URL.</p>
|
|
|
|
<p><strong>Note</strong>: Phishing detection has a higher precedence than Junk
|
|
Mail detection.</p>
|
|
|
|
<p>For more technical details on this subject, see the online document
|
|
<a href="http://www.honeynet.org/papers/phishing/">Know your Enemy:
|
|
Phishing</a>.</p>
|
|
|
|
<p>[<a href="#controlling_junk_mail">Return to beginning of section</a>]</p>
|
|
|
|
<h1 id="importing_mail_from_other_programs">Importing Mail from Other
|
|
Programs</h1>
|
|
|
|
<p>This section describes how to import mail messages and settings from
|
|
Netscape Communicator, Outlook, Outlook Express, and Eudora. To import
|
|
address books from these programs, see
|
|
<a href="#importing_address_books">Importing Address Books</a>.</p>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#importing_mail_messages">Importing Mail Messages</a></li>
|
|
<li><a href="#importing_mail_settings">Importing Mail Settings</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="importing_mail_messages">Importing Mail Messages</h2>
|
|
|
|
<p>To import mail messages from Netscape Communicator, Outlook, Outlook
|
|
Express, or Eudora, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Tools menu, and choose Import. You see the Import Wizard.</li>
|
|
<li>Follow the instructions to import mail messages.</li>
|
|
</ol>
|
|
|
|
<p>For Netscape Communicator, the wizard imports a copy of all Communicator
|
|
mail folders included under Local Folders. Imported mail is added as a new
|
|
folder under Local Folders in the Mail window. (The Communicator mail
|
|
folders still remain in their original location).</p>
|
|
|
|
<p>[<a href="#importing_mail_from_other_programs">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="importing_mail_settings">Importing Mail Settings</h2>
|
|
|
|
<p>To import mail settings from Outlook, Outlook Express, or Eudora, begin from
|
|
the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Tools menu, and choose Import. You see the Import Wizard.</li>
|
|
<li>Follow the instructions to import mail settings.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#importing_mail_from_other_programs">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h1 id="getting_started_with_newsgroups">Getting Started With Newsgroups</h1>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#subscribing_to_newsgroups">Subscribing to Newsgroups</a></li>
|
|
<li><a href="#reading_newsgroup_messages">Reading Newsgroup
|
|
Messages</a></li>
|
|
<li><a href="#posting_newsgroup_messages">Posting Newsgroup
|
|
Messages</a></li>
|
|
<li><a href="#contributing_to_ongoing_discussions">Contributing to Ongoing
|
|
Discussions</a></li>
|
|
<li><a href="#monitoring_threads">Monitoring Threads</a></li>
|
|
<li><a href="#removing_a_newsgroup">Removing a Newsgroup</a></li>
|
|
<li><a href="#adding_a_newsgroup_server">Adding a Newsgroup Server</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="subscribing_to_newsgroups">Subscribing to Newsgroups</h2>
|
|
|
|
<p>If you have set up an <a href="#adding_a_newsgroup_server">account</a> on a
|
|
newsgroup server, you can join (subscribe) to newsgroups (also called
|
|
discussion groups).</p>
|
|
|
|
<p>To subscribe to a newsgroup, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the File menu and choose Subscribe. You see the Subscribe dialog
|
|
box.</li>
|
|
<li>If necessary, click the Account drop-down list to choose another
|
|
newsgroup account.</li>
|
|
<li>Select a newsgroup. To select more than one newsgroup,
|
|
<kbd class="mac">Cmd</kbd><kbd class="noMac">Ctrl</kbd>-click additional
|
|
newsgroup.</li>
|
|
<li>Click Subscribe or click in the Subscribe column next to the newsgroup.
|
|
You see a checkmark next to each newsgroup to which you subscribe. Click
|
|
Unsubscribe to cancel a selection.</li>
|
|
<li>Click OK. The list of your subscribed newsgroups appears in the Mail
|
|
window.</li>
|
|
</ol>
|
|
|
|
<p>If you are an IMAP mail user, you can also subscribe to message folders
|
|
located on an IMAP server. (Your Inbox is a type of message folder.) Follow
|
|
the instructions above for subscribing, but select an IMAP account from the
|
|
Account drop-down list. For more information on sharing folders and
|
|
subscribing to folders, see
|
|
<a href="#sharing_folders_with_other_users">Sharing Folders With Other Users
|
|
(IMAP Only)</a>.</p>
|
|
|
|
<p>[<a href="#getting_started_with_newsgroups">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="reading_newsgroup_messages">Reading Newsgroup Messages</h2>
|
|
|
|
<p>When you open your newsgroup server, you see the list of newsgroups to which
|
|
you subscribe. The server downloads the <em>headers</em> of new messages in
|
|
each newsgroup.</p>
|
|
|
|
<p>To read newsgroup messages, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Double-click a newsgroup server icon to see its newsgroups. (If there are
|
|
no newsgroups, you may need to subscribe to one.)</li>
|
|
<li>Click a newsgroup name to see its messages.</li>
|
|
<li>Click a message to read it. Click the thread button to display all the
|
|
responses below the original message. You can click any header to display
|
|
its message. You can <a href="#posting_newsgroup_messages">start a new
|
|
thread</a> or <a href="#contributing_to_ongoing_discussions">post a
|
|
message</a> in response.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#getting_started_with_newsgroups">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="posting_newsgroup_messages">Posting Newsgroup Messages</h2>
|
|
|
|
<p>To start new threads (discussions):</p>
|
|
|
|
<ol>
|
|
<li>From the list of your subscribed newsgroups in the Mail window, select a
|
|
newsgroup.</li>
|
|
<li>Click Compose.</li>
|
|
<li><a href="#composing_mail_and_newsgroup_messages">Compose</a> your
|
|
message, and click Send to post it.</li>
|
|
<li>Click Get Msgs to see your posting on the newsgroup.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#getting_started_with_newsgroups">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="contributing_to_ongoing_discussions">Contributing to Ongoing
|
|
Discussions</h2>
|
|
|
|
<p>To post a response to the newsgroup:</p>
|
|
|
|
<ol>
|
|
<li>In the message list, select a message to reply to.</li>
|
|
<li>Click Reply.</li>
|
|
<li><a href="#composing_mail_and_newsgroup_messages">Compose</a> your
|
|
message, and click Send to post it.</li>
|
|
</ol>
|
|
|
|
<p>To reply to an individual as well as post a response to the group:</p>
|
|
|
|
<ol>
|
|
<li>In the message list, select a message to reply to.</li>
|
|
<li>Click Reply All.</li>
|
|
<li>Compose your message, and click Send to post it.</li>
|
|
</ol>
|
|
|
|
<p>To redirect a posting to another newsgroup:</p>
|
|
|
|
<ul>
|
|
<li>Click Reply and choose <q>Followup-To</q> from the <q>Newsgroup</q>
|
|
drop-down list. Subsequent responses will be posted to the newsgroup you
|
|
enter.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#getting_started_with_newsgroups">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="monitoring_threads">Monitoring Threads</h2>
|
|
|
|
<p>To monitor unread messages in threads that are of interest to you:</p>
|
|
|
|
<ol>
|
|
<li>Select a message in a thread.</li>
|
|
<li>Open the Message menu, and choose Watch Thread.</li>
|
|
<li>If you want to monitor additional threads, repeat steps 1 and 2 for
|
|
messages in additional threads.</li>
|
|
<li>When you're ready to monitor messages in these threads, open the
|
|
View menu, choose Messages, and then choose Watched Threads with Unread.
|
|
&brandShortName; Mail & Newsgroups only displays the watched threads
|
|
that contain unread messages.</li>
|
|
<li>Open the View menu, choose Messages, and then choose All to return to
|
|
viewing all messages in the newsgroup.</li>
|
|
</ol>
|
|
|
|
<p>To ignore a message thread:</p>
|
|
|
|
<ol>
|
|
<li>Select a message in the thread.</li>
|
|
<li>Open the Message menu, and choose Ignore Thread. &brandShortName; Mail
|
|
& Newsgroups marks all messages in the thread as read, and new replies
|
|
posted to the thread will appear as read.</li>
|
|
<li>To view ignored threads, open the View menu, choose Messages, and then
|
|
choose Ignored Threads.</li>
|
|
</ol>
|
|
|
|
<p>[<a href="#getting_started_with_newsgroups">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="removing_a_newsgroup">Removing a Newsgroup</h2>
|
|
|
|
<p>To remove a newsgroup from your list:</p>
|
|
|
|
<ul>
|
|
<li>Select the newsgroup icon and press Delete.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#getting_started_with_newsgroups">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="adding_a_newsgroup_server">Adding a Newsgroup Server</h2>
|
|
|
|
<p>If the newsgroup you want to subscribe to is on a different server, you must
|
|
first set up access to that server.</p>
|
|
|
|
<p>To set up an additional newsgroup server, open the File menu in the Mail
|
|
window and choose New, then Account.</p>
|
|
|
|
<ul>
|
|
<li>Using the Account Wizard, indicate that the new account you want to set
|
|
up is a newsgroup account.</li>
|
|
</ul>
|
|
|
|
<p>Once you've set up access to the new server, you can
|
|
<a href="#subscribing_to_newsgroups">subscribe</a> to newsgroups on that
|
|
server. In the Mail window, open the File menu, and choose Subscribe.</p>
|
|
|
|
<p>[<a href="#getting_started_with_newsgroups">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h1 id="working_offline">Working Offline</h1>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#setting_up_mozilla_mail_and_newsgroups_to_work_offline">Setting
|
|
Up &brandShortName; Mail & Newsgroups to Work Offline</a></li>
|
|
<li><a href="#downloading_your_inbox_for_offline_use">Downloading Your
|
|
Inbox for Offline Use</a></li>
|
|
<li><a href="#downloading_an_individual_folder_for_offline_use">Downloading
|
|
an Individual Folder for Offline Use</a></li>
|
|
<li><a href="#downloading_selected_or_flagged_messages_for_offline_use">Downloading
|
|
Selected or Flagged Messages for Offline Use</a></li>
|
|
<li><a href="#downloading_directory_entries_for_offline_use">Downloading
|
|
Directory Entries for Offline Use</a></li>
|
|
<li><a href="#setting_up_your_accounts_for_working_offline">Setting Up Your
|
|
Accounts for Working Offline</a></li>
|
|
<li><a href="#selecting_items_for_offline_viewing">Selecting Items for
|
|
Offline Viewing</a></li>
|
|
<li><a href="#downloading_and_synchronizing_your_messages">Downloading and
|
|
Synchronizing Your Messages</a></li>
|
|
<li><a href="#working_offline_and_reconnecting_later">Working Offline and
|
|
Reconnecting Later</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="setting_up_mozilla_mail_and_newsgroups_to_work_offline">Setting Up
|
|
&brandShortName; Mail & Newsgroups to Work Offline</h2>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups' offline feature lets you
|
|
download your mail and read it offline (while disconnected from the
|
|
Internet). If you use a dial-up (modem) connection to access your mail and
|
|
you want to reduce the time you are connected, or, if you need to temporarily
|
|
disconnect from your company's network while traveling or switching
|
|
locations, you can download your mail so that you can read it offline. The
|
|
offline feature can automatically download incoming messages and then later
|
|
send all your outgoing messages when you reconnect.</p>
|
|
|
|
<p>Note that for POP accounts your mail is already downloaded by default, so
|
|
most of these offline features aren't relevant for POP accounts.</p>
|
|
|
|
<p>If you occasionally want to work offline, &brandShortName; Mail &
|
|
Newsgroups lets you easily:</p>
|
|
|
|
<ul>
|
|
<li>Download your Inbox for offline use.</li>
|
|
<li>Download an individual folder for offline use.</li>
|
|
<li>Download only selected or flagged messages for offline use.</li>
|
|
<li>Download directory entries in your address book for offline use.</li>
|
|
</ul>
|
|
|
|
<p>If you frequently work offline, &brandShortName; Mail & Newsgroups also
|
|
lets you:</p>
|
|
|
|
<ul>
|
|
<li>Set up one or more of your accounts for offline use.</li>
|
|
<li>Set offline and disk space preferences for each account.</li>
|
|
<li>Select the folders and newsgroups that you want to view offline.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="downloading_your_inbox_for_offline_use">Downloading Your Inbox for
|
|
Offline Use</h2>
|
|
|
|
<p>You can tell &brandShortName; Mail & Newsgroups to automatically
|
|
download your Inbox messages for offline use. Later, when you go back online,
|
|
&brandShortName; Mail & Newsgroups automatically synchronizes your Inbox
|
|
messages with the server.</p>
|
|
|
|
<p>Note that the Inbox for POP accounts is downloaded by default, so this
|
|
section does not apply for POP accounts.</p>
|
|
|
|
<p>To automatically download your Inbox for offline use, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>In the left side of the dialog box, under the name of the account you
|
|
want to use offline, select Offline & Disk Space. (This category is not
|
|
available for POP accounts.)</li>
|
|
<li>Check the box labeled <q>Make the messages in my Inbox available when I
|
|
am working offline</q>.</li>
|
|
<li>Click OK.</li>
|
|
<li>In the folder pane, under the name of the account you want to use
|
|
offline, click any folder other than the Inbox. For example, click the Sent
|
|
or the Drafts folder. Then click the Inbox folder to start downloading its
|
|
messages.</li>
|
|
<li>Once downloading is complete, click the Online/Offline indicator
|
|
<img src="images/online.png" alt=""/> in the lower right corner of the
|
|
Mail window (to the left of the Cookie icon) to go offline.</li>
|
|
</ol>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups automatically downloads all messages
|
|
in your Inbox so you can read and respond to them while working offline.
|
|
After disconnecting, &brandShortName; Mail & Newsgroups remains open so
|
|
you can continue to work with your messages.</p>
|
|
|
|
<p>To reconnect to the Internet so you can work online:</p>
|
|
|
|
<ul>
|
|
<li>Click the Online/Offline indicator <img src="images/offline.png"
|
|
alt=""/> in the lower right corner of the Mail window (to the left of the
|
|
Cookie icon) to go back online.</li>
|
|
</ul>
|
|
|
|
<p>When you go back online, &brandShortName; Mail & Newsgroups
|
|
automatically synchronizes your Inbox messages with the server, by
|
|
replicating any changes you made while working offline.</p>
|
|
|
|
<p><strong>Tip</strong>: &brandShortName; Mail & Newsgroups saves any
|
|
messages that you send while working offline in the Unsent Messages folder
|
|
under Local Folders. To have &brandShortName; Mail & Newsgroups
|
|
automatically send your unsent messages when you reconnect, use the
|
|
Preferences command on the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu to change the
|
|
<a href="#offline_and_disk_space_preferences">offline preferences</a> for all
|
|
your accounts.</p>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="downloading_an_individual_folder_for_offline_use">Downloading an
|
|
Individual Folder for Offline Use</h2>
|
|
|
|
<p>Note that POP accounts don't allow you to manage folders on the POP
|
|
server, so this section does not apply to POP accounts.</p>
|
|
|
|
<p>To download a specific folder for offline use, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>In the left side of the Mail window, select the folder that you want to
|
|
download for offline use.</li>
|
|
<li>Open the Edit menu, and choose Folder Properties. You see the Properties
|
|
dialog box.</li>
|
|
<li>Click the Offline tab.</li>
|
|
<li>Check <q>Select this folder for offline use</q>.</li>
|
|
<li>Click Download Now if you want to immediately begin downloading the
|
|
folder's messages. Alternatively, you can continue working, and when
|
|
you are ready to go offline, proceed to the next step.</li>
|
|
<li>Click the Online/Offline indicator <img src="images/online.png" alt=""/>
|
|
in the lower right corner of the Mail window to go offline.</li>
|
|
<li>In the Work Offline dialog box, click Download.</li>
|
|
</ol>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups automatically downloads all messages
|
|
in the selected folder so you can read and respond to them while working
|
|
offline. After disconnecting, &brandShortName; Mail & Newsgroups remains
|
|
open so you can continue to work with your messages.</p>
|
|
|
|
<p><strong>Note</strong>: Message headers that have been downloaded for reading
|
|
offline display a darker gray envelope or newsgroup icon.</p>
|
|
|
|
<p>To reconnect to the Internet so you can work online:</p>
|
|
|
|
<ul>
|
|
<li>Click the Online/Offline indicator <img src="images/offline.png"
|
|
alt=""/> in the lower right corner of the Mail window (to the left of the
|
|
Cookie icon) to go back online.</li>
|
|
</ul>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups automatically synchronizes the
|
|
offline folders with the server, by replicating any changes you made while
|
|
working offline.</p>
|
|
|
|
<p><strong>Tip</strong>: &brandShortName; Mail & Newsgroups saves any
|
|
messages that you sent while working offline in the Unsent Messages folder
|
|
under Local Folders. When you reconnect, choose Send Unsent Messages from the
|
|
File menu to send all your saved messages at once. To have &brandShortName;
|
|
Mail & Newsgroups automatically send your unsent messages when you
|
|
reconnect, use the Preferences command on the
|
|
<span class="mac">&brandShortName;</span> <span class="noMac">Edit</span>
|
|
menu to change your <a href="#offline_and_disk_space_preferences">offline
|
|
preferences</a>.</p>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="downloading_selected_or_flagged_messages_for_offline_use">Downloading
|
|
Selected or Flagged Messages for Offline Use</h2>
|
|
|
|
<p>Note that messages are downloaded by default for POP accounts. However, if
|
|
you have enabled the <q>Fetch headers only</q> setting in the POP account
|
|
settings, then only the headers will be downloaded, and you will need to use
|
|
the commands in this section to download the complete messages.</p>
|
|
|
|
<p>To download selected messages for offline use, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Select a Mail or Newsgroup folder to display its messages.</li>
|
|
<li>Select the messages you want to download, as follows:
|
|
<ul>
|
|
<li>To select a group of adjacent messages, click the first message, and
|
|
then Shift-click to select the last message in the group.</li>
|
|
<li>To select messages anywhere in the message list, hold down the
|
|
<kbd class="mac">Cmd</kbd><kbd class="noMac">Ctrl</kbd> key and click
|
|
each message.</li>
|
|
</ul>
|
|
</li>
|
|
<li>Open the File menu, choose Offline, and then choose Get Selected Messages
|
|
from the submenu. &brandShortName; Mail & Newsgroups downloads the
|
|
selected messages.</li>
|
|
</ol>
|
|
|
|
<p>To download flagged messages for offline use, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Select a Mail or Newsgroup folder to display its messages.</li>
|
|
<li>Click in the flag column of each message you want to download. A flag
|
|
appears where you clicked to indicate that the message has been marked. If
|
|
the flag column is not visible, click the Show/Hide Columns icon
|
|
<img src="images/columns.png" alt=""/> and select Flag from the list.</li>
|
|
<li>Open the File menu, choose Offline, and then choose Get Flagged Messages.
|
|
&brandShortName; Mail & Newsgroups downloads the flagged messages.</li>
|
|
</ol>
|
|
|
|
<p>Once downloading is complete, click the Online/Offline indicator in the
|
|
lower right corner of the Mail window (to the left of the Cookie icon) to go
|
|
offline. After you disconnect, &brandShortName; Mail & Newsgroups remains
|
|
open so you can continue to work with your messages.</p>
|
|
|
|
<p>Note that the <q>Get Selected Messages</q> and <q>Get Flagged Messages</q>
|
|
menu items are also available in the pop-up thread context menu, for faster
|
|
access.</p>
|
|
|
|
<p><strong>Note</strong>: Message headers that have been downloaded for reading
|
|
offline display a darker gray envelope or newsgroup icon.</p>
|
|
|
|
<p>To reconnect to the Internet so you can work online:</p>
|
|
|
|
<ul>
|
|
<li>Click the Online/Offline indicator <img src="images/offline.png"
|
|
alt=""/> in the lower right corner of the Mail window to go online.</li>
|
|
</ul>
|
|
|
|
<p><strong>Tip</strong>: &brandShortName; Mail & Newsgroups saves any
|
|
messages that you sent while working offline in the Unsent Messages folder
|
|
under Local Folders. When you reconnect, choose Send Unsent Messages from the
|
|
File menu to send all your saved messages at once. To have &brandShortName;
|
|
Mail & Newsgroups automatically send your unsent messages when you
|
|
reconnect, use the Preferences command on the
|
|
<span class="mac">&brandShortName;</span> <span class="noMac">Edit</span>
|
|
menu to change your <a href="#offline_and_disk_space_preferences">offline
|
|
preferences</a>.</p>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="downloading_directory_entries_for_offline_use">Downloading
|
|
Directory Entries for Offline Use</h2>
|
|
|
|
<p>You can download (replicate) the entries in a directory server to your
|
|
computer so that they are available when you work offline. Once you've
|
|
downloaded directory entries, you can use the same procedure to update your
|
|
local copy of the entries with the latest entries on the directory
|
|
server.</p>
|
|
|
|
<p>To download or update an address book LDAP directory for offline use:</p>
|
|
|
|
<ol>
|
|
<li>Make sure you're online.</li>
|
|
<li>Open the Window menu, and choose Address Book.</li>
|
|
<li>In the Address Book window, select the directory that you want to
|
|
download (replicate).</li>
|
|
<li>Click Properties in the Address Book toolbar. The Directory Server
|
|
Properties dialog box appears.</li>
|
|
<li>Click the Offline tab.</li>
|
|
<li>Click Download Now to start copying the entries to your computer.</li>
|
|
<li>If prompted, enter your network user name and password, and click OK to
|
|
start the download.
|
|
|
|
<p>Depending on the number of directory entries, the download process may
|
|
take a while, so please be patient.</p>
|
|
</li>
|
|
</ol>
|
|
|
|
<p>After the download finishes, you can work offline and search the directory
|
|
or use it for address autocompletion when composing messages. After
|
|
you've been using your local copy of the directory for a while, you may
|
|
wish to update it to get the latest entries from the directory server. To
|
|
update your local copy, use the procedure described above.</p>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="setting_up_your_accounts_for_working_offline">Setting Up Your Accounts
|
|
for Working Offline</h2>
|
|
|
|
<p>To set up one or more accounts for working offline, you use the Offline and
|
|
Disk Space preferences in the Mail & Newsgroups Account Settings dialog
|
|
box. Once set, you don't need to change these preferences each time you
|
|
want to work offline. The offline and disk space preferences you can set for
|
|
an account depend on the type of account (IMAP, POP, or Newsgroup).</p>
|
|
|
|
<p>Here's a summary of the steps you will follow to set up your accounts
|
|
for offline use:</p>
|
|
|
|
<ol>
|
|
<li>For each account that you want to work with while offline, use the Mail
|
|
& Newsgroups Account Settings dialog box to set the Offline & Disk
|
|
Space preferences for that account. You must select the items (folders and
|
|
newsgroups) that you want to download for offline use. See
|
|
<a href="#selecting_items_for_offline_viewing">Selecting Items for Offline
|
|
Viewing</a> for more information.
|
|
|
|
<p>Once set, you don't need to change these settings. See the sections
|
|
below for information on setting offline and disk space preferences for
|
|
<a href="#offline_and_disk_space_settings_imap">IMAP</a>,
|
|
<a href="#disk_space_settings">POP</a>, and
|
|
<a href="#offline_and_disk_space_settings_nntp">Newsgroup</a>
|
|
accounts.</p>
|
|
|
|
<p><strong>Tip</strong>: To set the Offline & Disk Space preferences
|
|
for the current account, open the File menu, choose Offline, and then
|
|
choose Offline Settings.</p>
|
|
</li>
|
|
<li>Open the File menu, choose Offline, and then choose Download/Sync Now
|
|
from the submenu.</li>
|
|
<li>Select the type of messages (mail or newsgroup or both) that you want to
|
|
download.
|
|
|
|
<p><strong>Important</strong>: You must select at least one category (mail
|
|
messages or newsgroup messages) in order for the download to work.</p>
|
|
</li>
|
|
<li>Select <q>Work offline once download and/or sync is complete</q>.</li>
|
|
<li>Click OK to download the selected items and then go offline. See
|
|
<a href="#downloading_and_synchronizing_your_messages">Downloading and
|
|
Synchronizing Your Messages</a> for more information.</li>
|
|
</ol>
|
|
|
|
<p>For subsequent offline sessions, you can skip step 1.</p>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="selecting_items_for_offline_viewing">Selecting Items for Offline
|
|
Viewing</h2>
|
|
|
|
<p>Before you can read mail and newsgroup messages while offline, you must
|
|
first select them for downloading. You can set up an entire account for
|
|
offline use. You can also choose which folders and newsgroups that you
|
|
want to use offline.</p>
|
|
|
|
<p><strong>Note</strong>: Keep in mind that selecting more items may increase
|
|
download time and disk space used.</p>
|
|
|
|
<p>To select accounts, folders, and newsgroups for offline viewing, begin from
|
|
the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu, choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Choose the Offline & Disk Space category for the account you want to
|
|
change.</li>
|
|
<li>Click Select. You see your IMAP accounts, mail folders, and subscribed
|
|
newsgroups.
|
|
|
|
<p><strong>Note</strong>: You see only the newsgroups and folders that
|
|
you've already <a href="#subscribing_to_newsgroups">subscribed</a>
|
|
to. POP accounts and local mail folders don't appear in the
|
|
list.</p>
|
|
</li>
|
|
<li>Select the items (folders, newsgroups) that you want to make available
|
|
for offline use.</li>
|
|
<li>Click OK.</li>
|
|
</ol>
|
|
|
|
<p>Once set, you don't need to change these settings each time you want to
|
|
go offline. However, if you do want to change them, you can easily do so
|
|
before going offline, since the same Select button is available when using
|
|
the <a href="#downloading_and_synchronizing_your_messages">Download and
|
|
Sync</a> command.</p>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="downloading_and_synchronizing_your_messages">Downloading and
|
|
Synchronizing Your Messages</h2>
|
|
|
|
<p>If you have already selected mail folders and newsgroups for offline use,
|
|
you are now ready to download and synchronize them. If you haven't yet
|
|
selected items to download, you can choose them before you go offline.</p>
|
|
|
|
<p>If you are not already viewing the Download/Sync Now dialog box, follow
|
|
these steps:</p>
|
|
|
|
<p>To download and synchronize your messages, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Open the File menu, choose Offline, and then choose Download/Sync
|
|
Now.</li>
|
|
<li>Select the categories (mail messages or newsgroup messages) that you want
|
|
to download.
|
|
|
|
<p><strong>Important</strong>: You must select at least one category (Mail
|
|
messages, Newsgroup messages) in order for the download to work. If the
|
|
checkboxes are disabled, it means that you haven't yet selected
|
|
items to download. Use the Select button to select items to download.</p>
|
|
</li>
|
|
<li>To send messages in your Unsent Messages folder before going offline,
|
|
check <q>Send Unsent Messages</q>.</li>
|
|
<li>To go offline immediately after &brandShortName; Mail & Newsgroups
|
|
finishes downloading, select <q>Work offline once download and/or sync is
|
|
complete</q>.</li>
|
|
<li>To set or change the items to download, click Select. See
|
|
<a href="#selecting_items_for_offline_viewing">Selecting Items for Offline
|
|
Viewing</a> for more information. You can skip this step if you've
|
|
already selected items for download.</li>
|
|
<li>Click OK. &brandShortName; Mail & Newsgroups begins downloading the
|
|
selected items.</li>
|
|
</ol>
|
|
|
|
<p>If you chose to work offline once the download completes, then
|
|
&brandShortName; Mail & Newsgroups immediately switches to offline mode.
|
|
Otherwise, when you are ready to go offline, click the Online/Offline
|
|
indicator <img src="images/online.png" alt=""/> in the lower right corner of
|
|
the Mail window to go offline.</p>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h2 id="working_offline_and_reconnecting_later">Working Offline and
|
|
Reconnecting Later</h2>
|
|
|
|
<p>To work offline and reconnect later, begin from the Mail window.</p>
|
|
|
|
<p>When you are ready to work offline:</p>
|
|
|
|
<ol>
|
|
<li>Click the online/offline indicator <img src="images/online.png" alt=""/>
|
|
in the lower-right corner of the Mail window. Mail & Newsgroups prompts
|
|
you to download messages, if you want, before going offline.</li>
|
|
<li>Click Download to download messages before going offline. If you want to
|
|
work offline without downloading messages, click Don't Download.</li>
|
|
</ol>
|
|
|
|
<p><strong>Note</strong>: Message headers that have been downloaded for reading
|
|
offline display a darker gray envelope or newsgroup icon.</p>
|
|
|
|
<p><strong>Tip</strong>: To set &brandShortName; Mail & Newsgroups'
|
|
download behavior when going offline, open the
|
|
<span class="mac">&brandShortName;</span> <span class="noMac">Edit</span>
|
|
menu, choose Preferences, and then click the Offline & Disk Space
|
|
category. You can choose to have &brandShortName; Mail & Newsgroups
|
|
prompt you to download messages when going offline, to automatically
|
|
download messages, or to not download any messages.</p>
|
|
|
|
<p>To reconnect and synchronize your messages:</p>
|
|
|
|
<ol>
|
|
<li>Click the online/offline indicator <img src="images/offline.png"
|
|
alt=""/> in the lower-right corner of any &brandShortName; window.</li>
|
|
<li>Open the File menu, choose Offline, and then choose Download/Sync
|
|
Now.</li>
|
|
</ol>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups synchronizes your messages with the
|
|
server by replicating any changes you made while working offline.</p>
|
|
|
|
<p><strong>Tip</strong>: To set &brandShortName; Mail & Newsgroups'
|
|
behavior when going online, open the
|
|
<span class="mac">&brandShortName;</span> <span class="noMac">Edit</span>
|
|
menu, choose Preferences, and then choose the Offline & Disk Space
|
|
category. You can choose to have &brandShortName; Mail & Newsgroups
|
|
prompt you to send unsent messages, to automatically send unsent messages,
|
|
or to not send unsent messages.</p>
|
|
|
|
<p>[<a href="#working_offline">Return to beginning of section</a>]</p>
|
|
|
|
<h1 id="mail_and_newsgroups_account_settings">Mail & Newsgroups Account
|
|
Settings</h1>
|
|
|
|
<p>This section describes the settings in the Mail & Newsgroups Account
|
|
Settings dialog box. Unlike the Preferences dialog box, which applies
|
|
settings to all accounts, the Mail & Newsgroups Account Settings dialog
|
|
box lets you specify settings on a per-account basis.</p>
|
|
|
|
<p>If you are not currently viewing the Mail & Newsgroups Account Settings
|
|
dialog box, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Begin from the Mail window.</li>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account
|
|
Settings.</li>
|
|
<li>Select the name of the account whose settings you want to view or
|
|
change.</li>
|
|
</ol>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#account_settings">Account Settings</a></li>
|
|
<li><a href="#server_settings">Server Settings</a></li>
|
|
<li><a href="#copies_and_folders">Copies & Folders</a></li>
|
|
<li><a href="#addressing">Composition & Addressing</a></li>
|
|
<li><a href="#offline_and_disk_space">Offline & Disk Space</a></li>
|
|
<li><a href="#junk_settings">Junk Settings</a></li>
|
|
<li><a href="#return_receipts">Return Receipts</a></li>
|
|
<li><a href="#security">Security</a></li>
|
|
<li><a href="#local_folders">Local Folders</a></li>
|
|
<li><a href="#outgoing_server">Outgoing Server (SMTP)</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="account_settings">Mail & Newsgroups Account Settings - Account
|
|
Settings</h2>
|
|
|
|
<p>This section describes how to view or change your Account Settings, such as
|
|
your user name, reply-to address, and signature file. If you are not already
|
|
viewing the Account Settings, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the name of the account to display the Account Settings
|
|
panel.</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Account Name</strong>: The name for this account.</li>
|
|
<li><strong>Identity</strong>: Stores your name, email address, reply-to
|
|
address (only if different from your email address), and organization
|
|
(optional).</li>
|
|
<li><strong>Attach this signature</strong>: Lets you choose the signature
|
|
file (in text or HTML format) you want to attach to your outgoing messages.
|
|
Click Choose to locate the signature file (optional).</li>
|
|
<li><strong>Attach my vCard to messages</strong>: Lets you choose if your
|
|
vCard should be attached to your outgoing messages. Click Edit Card to edit
|
|
the card information (optional).</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="server_settings">Mail & Newsgroups Account Settings - Server
|
|
Settings</h2>
|
|
|
|
<p>&brandShortName; Mail & Newsgroups can work with two types of mail
|
|
servers: IMAP and POP. If you are not sure which server type your Internet
|
|
service provider supports, ask your service provider. If your Internet
|
|
service provider supports both, the following descriptions may help you
|
|
choose which one to use.</p>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#about_internet_message_access_protocol">About Internet
|
|
Message Access Protocol (IMAP)</a></li>
|
|
<li><a href="#about_post_office_protocol">About Internet Post Office
|
|
Protocol (POP)</a></li>
|
|
<li><a href="#imap_server_settings">IMAP Server Settings</a></li>
|
|
<li><a href="#advanced_imap_server_settings">Advanced IMAP Server
|
|
Settings</a></li>
|
|
<li><a href="#pop_server_settings">POP Server Settings</a></li>
|
|
<li><a href="#news_server_settings">News Server Settings</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="about_internet_message_access_protocol">About Internet Message Access
|
|
Protocol (IMAP)</h3>
|
|
|
|
<p><strong>Advantages</strong>: Your messages and any changes to them stay on
|
|
your server, saving local disk space. Also, you always have access to an
|
|
updated mailbox, and you can get your mail from multiple locations.
|
|
Performance on a modem is faster, since you initially download message
|
|
headers only.</p>
|
|
|
|
<p><strong>Disadvantages</strong>: Not all ISPs support IMAP.</p>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="about_post_office_protocol">About Post Office Protocol (POP)</h3>
|
|
|
|
<p><strong>Advantages</strong>: Your messages are downloaded to your local
|
|
computer all at once, but you can also specify whether to keep copies of the
|
|
messages on the server and delete messages on the server when they are
|
|
deleted locally. Most ISPs currently support POP.</p>
|
|
|
|
<p><strong>Disadvantages</strong>: If you use more than one computer, messages
|
|
might reside on one or the other, but not both. POP doesn't work as well
|
|
as IMAP over a slow link connection. Also, you can't access all mail
|
|
folders from multiple locations.</p>
|
|
|
|
<p>Note that more recent POP servers have features that allow retrieving only
|
|
the headers instead of the full message, like IMAP allows. Using these
|
|
features allows performance with POP to be nearly as fast as with IMAP.</p>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="imap_server_settings">IMAP Server Settings</h3>
|
|
|
|
<p>If you are not already viewing the IMAP server settings, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the account name and click the Server Settings category. (If you
|
|
chose an IMAP server when you set up this account, you see your IMAP server
|
|
settings.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Server Type</strong>: The server type (IMAP Mail Server) that you
|
|
specified when you created this account. To change the server type
|
|
associated with this account, you must delete the account and then
|
|
re-create it.</li>
|
|
<li><strong>Server Name</strong>: The server name that you specified when you
|
|
created this account. If you are having problems getting mail from this
|
|
account, verify with your service provider or system administrator that the
|
|
server name you entered is correct.</li>
|
|
<li><strong>User Name</strong>: The user name that you specified when you
|
|
created this account.</li>
|
|
<li><strong>Port</strong>: Unless otherwise instructed to do so by your
|
|
service provider or system administrator, leave this setting
|
|
unchanged.</li>
|
|
<li><strong>Use secure connection (SSL)</strong>: Choose this setting if your
|
|
mail server is configured to send and receive encrypted messages. If you
|
|
are unsure, contact your service provider or system administrator.</li>
|
|
<li><strong>Use secure authentication</strong>: Choose this setting if you
|
|
want to use secure mechanisms for logging in like CRAM-MD5. If you are
|
|
unsure if your service supports this, contact your service provider or
|
|
system administrator.</li>
|
|
<li><strong>Check for new mail at startup</strong>: Choose this setting if
|
|
you want Mail & Newsgroups to automatically check this account for new
|
|
messages whenever you start Mail & Newsgroups.</li>
|
|
<li><strong>Check for new messages every [__] minutes</strong>: Choose this
|
|
setting to automatically check for new messages, and then specify the
|
|
number of minutes between mail checks. If you do not select this setting,
|
|
you can check for new messages at any time by clicking Get Msgs in the Mail
|
|
window.</li>
|
|
<li id="when_i_delete_a_message"><strong>When I delete a message</strong>:
|
|
Choose the behavior you want for deleted messages. <q>Move it to the Trash
|
|
folder</q> is recommended unless you are instructed to use a different
|
|
setting by your system administrator or service provider. Messages marked
|
|
as deleted are removed only when you compact folders.</li>
|
|
<li><strong>Clean up (Expunge) Inbox on Exit</strong>: Removes deleted
|
|
messages from the Inbox when you exit Mail & Newsgroups. Choose this
|
|
if you chose to mark messages as deleted.</li>
|
|
<li><strong>Empty Trash on Exit</strong>: Empties the Trash folder whenever
|
|
you quit Mail & Newsgroups.</li>
|
|
<li><strong>Advanced</strong>: Lets you choose a different outgoing server
|
|
(SMTP) for outgoing messages from this account. You can also reach the
|
|
<a href="#advanced_imap_server_settings">Advanced IMAP Server Settings</a>
|
|
through this button.</li>
|
|
<li><strong>Local directory</strong>: The location on your hard disk where
|
|
mail for this account is stored.</li>
|
|
</ul>
|
|
|
|
<h3 id="advanced_imap_server_settings">Advanced IMAP Server Settings</h3>
|
|
|
|
<p>In most cases, advanced IMAP server settings are automatically supplied by
|
|
the server. If you are unsure about the settings for this dialog box,
|
|
contact your ISP or system administrator.</p>
|
|
|
|
<p>If you are not already viewing the advanced IMAP server settings, begin
|
|
from the Mail window.</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the account name and click the Server Settings category.</li>
|
|
<li>If the mail server type is an IMAP server, you can click Advanced to set
|
|
additional IMAP options, such as:
|
|
<ul>
|
|
<li>the IMAP server directory path</li>
|
|
<li>showing only <q>subscribed folders</q></li>
|
|
<li>support for subfolders</li>
|
|
<li>any personal and public (shared folder) namespaces for this
|
|
directory</li>
|
|
</ul>
|
|
</li>
|
|
</ol>
|
|
|
|
<p>For more information, see
|
|
<a href="#adding_and_removing_ldap_directories">Adding and Removing LDAP
|
|
Directories</a>.</p>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="pop_server_settings">POP Server Settings</h3>
|
|
|
|
<p>If you are not already viewing the POP server settings, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the account name and click the Server Settings category name. (If
|
|
you chose a POP server when you set up this account, you see your POP
|
|
server settings.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Server Type</strong>: The server type (POP Mail Server) that you
|
|
specified when you created this account. To change the server type
|
|
associated with this account, you must delete the account and then
|
|
re-create it.</li>
|
|
<li><strong>Server Name</strong>: The server name that you specified when you
|
|
created this account. If you are having problems getting mail from this
|
|
account, verify with your service provider or system administrator that the
|
|
server name you entered is correct.</li>
|
|
<li><strong>User Name</strong>: The user name that you specified when you
|
|
created this account.</li>
|
|
<li><strong>Port</strong>: Unless otherwise instructed to do so by your
|
|
service provider or system administrator, leave this setting
|
|
unchanged.</li>
|
|
<li><strong>Use secure connection (SSL)</strong>: Choose this setting if your
|
|
mail server is configured to send and receive encrypted messages. If you
|
|
are unsure, contact your service provider or system administrator.</li>
|
|
<li><strong>Use secure authentication</strong>: Choose this setting if you
|
|
want to use secure mechanisms for logging in like CRAM-MD5 and APOP. If you
|
|
are unsure if your server supports this, contact your service provider or
|
|
system administrator.</li>
|
|
<li><strong>Check for new mail at startup</strong>: Choose this setting if
|
|
you want Mail & Newsgroups to automatically check this account for new
|
|
messages whenever you start Mail & Newsgroups. For POP accounts, Mail
|
|
& Newsgroups doesn't download the new messages until you click Get
|
|
Msgs on the Mail toolbar.</li>
|
|
<li><strong>Check for new messages every [__] minutes</strong>: Choose this
|
|
setting to automatically check for new messages, and then specify the
|
|
number of minutes between mail checks. If you do not select this setting,
|
|
you can check for new messages at any time by clicking Get Msgs in the Mail
|
|
window.</li>
|
|
<li><strong>Automatically download any new messages</strong>: Choose this
|
|
setting if you want Mail & Newsgroups to retrieve messages immediately
|
|
each time it checks the server.</li>
|
|
<li><strong>Fetch headers only</strong>: Choose this setting if you want to
|
|
only download the headers instead of entire messages when downloading new
|
|
mail. This option requires your POP server to support the <q>TOP</q>
|
|
command. Most recent POP servers support it, but if you are unsure about
|
|
your server, contact your service provider or system administrator.</li>
|
|
<li><strong>Leave messages on server</strong>: Choose this setting to store a
|
|
copy of messages on the mail server in addition to downloading them to your
|
|
computer.
|
|
<ul>
|
|
<li><strong>For at most [__] days</strong>: Choose this setting to remove
|
|
messages from the server automatically after the number of days you
|
|
enter here.</li>
|
|
<li><strong>Until I delete or move them from Inbox</strong>: Choose this
|
|
setting to remove messages from the server once you delete them or move
|
|
them from your Inbox into another folder.</li>
|
|
</ul>
|
|
</li>
|
|
<li><strong>Empty Trash on Exit</strong>: Choose this setting to empty the
|
|
Trash folder whenever you quit Mail & Newsgroups.</li>
|
|
<li><strong>Advanced</strong>: Lets you choose a different outgoing server
|
|
(SMTP) for outgoing messages from this account.</li>
|
|
<li><strong>Local directory</strong>: The location on your hard disk where
|
|
mail for this account is stored.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="news_server_settings">News Server Settings</h3>
|
|
|
|
<p>This section describes how to change news server settings. If you are not
|
|
already viewing news server settings, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the account name and click the Server Settings category. (If you
|
|
chose a newsgroup server when you set up this account, you see your
|
|
newsgroup server settings.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Server Type</strong>: The server type (NNTP) that you specified
|
|
when you created this account.</li>
|
|
<li><strong>Server Name</strong>: The server name that you specified when you
|
|
created this account. If you are having problems receiving messages from
|
|
this account, verify with your service provider or system administrator
|
|
that the server name you entered is correct.</li>
|
|
<li><strong>Port</strong>: Unless otherwise instructed to do so by your
|
|
service provider or system administrator, leave this setting
|
|
unchanged.</li>
|
|
<li><strong>Use secure connection (SSL)</strong>: Choose this setting if your
|
|
news server is configured to send and receive encrypted messages. If you
|
|
are unsure, contact your service provider or system administrator.</li>
|
|
<li><strong>Check for new messages every [__] minutes</strong>: Choose this
|
|
setting to automatically check for new messages, and then specify the
|
|
number of minutes between mail checks. If you do not select this setting,
|
|
you can check for new messages at any time by clicking Get Msgs in the Mail
|
|
window.</li>
|
|
<li><strong>Ask me before downloading more than [__] messages</strong>:
|
|
Choose this setting to conserve disk space and download time, by setting a
|
|
limit for the number of messages you can retrieve at one time.</li>
|
|
<li><strong>Always request authentication when connecting to this
|
|
server</strong>: Some servers allow you to talk to them without logging in,
|
|
but will silently hide all the <em>private</em> groups/postings unless you
|
|
are logged in. Choose this setting to force &brandShortName; to
|
|
authenticate each time it connects to this server even when the server
|
|
doesn't ask (also called <q>Pushed Authentication</q>).</li>
|
|
<li><strong>Advanced</strong>: Lets you choose a different outgoing server
|
|
(SMTP) for outgoing messages from this account.</li>
|
|
<li><strong>newsrc file</strong>: The path to the newsrc file is mostly
|
|
displayed for your information. The newsrc file stores information about
|
|
the newsgroups to which you are subscribed and the messages you have read
|
|
in each newsgroup.</li>
|
|
<li><strong>Local directory</strong>: The location on your hard disk where
|
|
mail for this account is stored.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="copies_and_folders">Mail & Newsgroups Account Settings - Copies
|
|
& Folders</h2>
|
|
|
|
<p>This section describes the settings for sending automatic copies, and for
|
|
storing copies of outgoing messages, message drafts, and message
|
|
templates.</p>
|
|
|
|
<p>By default, &brandShortName; Mail & Newsgroups stores copies of your
|
|
outgoing messages in the Sent folder for the current account.
|
|
&brandShortName; Mail & Newsgroups also stores message drafts in the
|
|
Drafts folder and message templates in the Templates folder for the
|
|
current account.</p>
|
|
|
|
<p>If you are not already viewing the settings for Copies & Folders, begin
|
|
from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the account, and click Copies & Folders. You see the Copies
|
|
& Folders panel.</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Place a copy in</strong>: Select where to store copies of your
|
|
outgoing mail and newsgroup messages. If you don't want to use the
|
|
default Sent folder for the current account, click Other and then choose
|
|
an account and then choose the folder for storing copies.</li>
|
|
<li><strong>Bcc these email addresses</strong>: Select whether you want to
|
|
always send a blind carbon copy (bcc) to another addressee, and enter the
|
|
address. If you want to always send a blind carbon copy to yourself, just
|
|
add your address to this list. Separate addresses with comma (,).</li>
|
|
<li><strong>Keep message drafts in</strong>: Select where to store message
|
|
drafts. If you don't want to use the default Drafts folder for the
|
|
current account, click Other and then choose another account and folder
|
|
for storing drafts.</li>
|
|
<li><strong>Keep message templates in</strong>: Select where to store
|
|
message templates. If you don't want to use the default Templates
|
|
folder for the current account, click Other and then choose another account
|
|
and folder for storing templates.</li>
|
|
<li><strong>Show confirmation dialog when messages are saved</strong>: Choose
|
|
this option if you want Mail & Newsgroups to display a confirmation
|
|
dialog box when you save a draft message or a template. If checked, a
|
|
dialog box will appear when you save a draft or template to remind you
|
|
where &brandShortName; Mail & Newsgroups is saving the draft or
|
|
template.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="addressing">Mail & Newsgroups Account Settings - Composition &
|
|
Addressing</h2>
|
|
|
|
<p>You use Composition settings to choose how to format text and to handle
|
|
replies.</p>
|
|
|
|
<ul>
|
|
<li><strong>Compose messages in HTML format</strong>: Use the HTML editor as
|
|
the default editor for writing mail and newsgroup messages. Leave this item
|
|
unchecked to use the plain-text editor by default. HTML messages can
|
|
include formatted text, links, images, and tables, just like a web page.
|
|
However, some recipients may not be able to receive HTML messages.
|
|
|
|
<p><strong>Tip</strong>: If you only want to use an editor occasionally,
|
|
you can hold down the Shift key while clicking the Compose or the Reply
|
|
button to switch to the non-default on an as-needed basis.</p>
|
|
</li>
|
|
<li><strong>Automatically quote the original message when replying</strong>:
|
|
Select this to include the original message text in your reply. Use the
|
|
drop-down list to select if the cursor should be positioned below or above
|
|
the quoted text. You can also choose the quoting to be automatically
|
|
selected.
|
|
<ul>
|
|
<li><strong>and place my signature</strong>: This drop-down list lets you
|
|
choose where you want your signature to be placed. It's only
|
|
selectable if you decided to <a href="#account_settings">attach a
|
|
signature</a> and to place the cursor above the quoted text.</li>
|
|
</ul>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>You use Addressing settings to override the global LDAP server settings
|
|
specified for all <a href="#addressing_preferences">address books</a> in the
|
|
Preferences dialog box. LDAP server settings affect the behavior of
|
|
<a href="#address_autocompletion">address autocompletion</a>, and you can
|
|
change these settings for each account if necessary.</p>
|
|
|
|
<p>Address autocompletion uses your address books to find matching entries when
|
|
you type email addresses in the addressing area of the Compose window.</p>
|
|
|
|
<p>If you are not already viewing the Addressing settings, begin from the Mail
|
|
window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the account and click the Composition & Addressing
|
|
category.</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Automatically append my domain to addresses</strong>: Select
|
|
this if you want Mail & Newsgroups to automatically complete
|
|
addresses you type with the domain from your account's address.</li>
|
|
<li><strong>Use my global LDAP server preferences for this account</strong>:
|
|
This is the default. Select this if you don't want to override the
|
|
global LDAP server preferences for this account.</li>
|
|
<li><strong>Use a different LDAP server</strong>: Select this option and then
|
|
choose another LDAP server from the list if you want to use a different
|
|
LDAP directory server for address autocompletion with this account. If
|
|
necessary, click Edit Directories to edit individual directory server
|
|
settings, add a directory server, or delete a directory server. For more
|
|
information, see <a href="#adding_and_removing_ldap_directories">Adding and
|
|
Removing LDAP Directories</a>.</li>
|
|
</ul>
|
|
|
|
<p>The directory you select will also be searched for matching certificates
|
|
when you attempt to send an encrypted message to one or more recipients for
|
|
whom you don't have certificates on file.</p>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="offline_and_disk_space">Mail & Newsgroups Account Settings -
|
|
Offline & Disk Space</h2>
|
|
|
|
<p>Offline & Disk Space settings let you conserve disk space or set up an
|
|
account so that you can use it while offline (disconnected from the
|
|
Internet). The settings available depend on the mail server type (IMAP, POP,
|
|
or News) associated with the account.</p>
|
|
|
|
<div class="contentsBox">
|
|
<ul>
|
|
<li><a href="#offline_and_disk_space_settings_imap">Offline and Disk Space
|
|
Settings (IMAP)</a></li>
|
|
<li><a href="#disk_space_settings">Disk Space Settings (POP)</a></li>
|
|
<li><a href="#offline_and_disk_space_settings_nntp">Offline and Disk Space
|
|
Settings (News)</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="offline_and_disk_space_settings_imap">Offline and Disk Space Settings
|
|
(IMAP)</h3>
|
|
|
|
<p>If you are not already viewing the offline and disk space preferences for an
|
|
IMAP account, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Choose the Offline & Disk Space category for an IMAP account.</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Make the messages in my Inbox available when I am working
|
|
offline</strong>: Select this option so that messages in your Inbox will be
|
|
available when you are working offline.</li>
|
|
<li><strong>When I create new folders, select them for offline use</strong>:
|
|
Select this option so that new folders you create are automatically
|
|
selected for offline use. If left unchecked, new folders won't be
|
|
automatically selected for offline use. You can manually select folders for
|
|
offline by choosing the Download/Sync Now command (available from the File
|
|
menu, under Offline). Click the Select button in the Download/Sync Messages
|
|
dialog box to select the folders.</li>
|
|
<li><strong>Select folders for offline use</strong>: Click to select the
|
|
folders that you want to make available for offline use. See
|
|
<a href="#selecting_items_for_offline_viewing">Selecting Items for Offline
|
|
Viewing</a> for more information.</li>
|
|
<li><strong>Messages larger than [__] KB</strong>: Select this option to
|
|
conserve disk space by preventing large messages from being downloaded.
|
|
Enter the maximum size for downloaded messages.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="disk_space_settings">Disk Space Settings (POP)</h3>
|
|
|
|
<p>Messages from POP accounts are fully downloaded to your local machine unless
|
|
you have enabled the <q>Fetch headers only</q> setting. This section
|
|
describes how you can save disk space for a POP account. If your account has
|
|
the <q>Fetch headers only</q> setting enabled, then these Disk Space
|
|
preferences are ignored. If you are not already viewing the Disk Space
|
|
preferences for a POP account, follow these steps:</p>
|
|
|
|
<p>Begin from the Mail window.</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu, choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Click the Disk Space category for a POP account.</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Messages larger than [__] KB</strong>: Select this option to
|
|
conserve disk space by preventing large messages from being downloaded.
|
|
Enter the maximum size for downloaded messages.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h3 id="offline_and_disk_space_settings_nntp">Offline and Disk Space Settings
|
|
(News)</h3>
|
|
|
|
<p>If you are not already viewing the offline and disk space settings for a
|
|
News account, begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu, and choose Mail & Newsgroups Account Settings.
|
|
You see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Choose the Offline & Disk Space category for a News account.</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Select newsgroups for offline use</strong>: Click to select the
|
|
newsgroups that you want to make available for offline use. See
|
|
<a href="#selecting_items_for_offline_viewing">Selecting Items for Offline
|
|
Viewing</a> for more information.</li>
|
|
</ul>
|
|
|
|
<p>The following settings help to save disk space and download time. Specify
|
|
which messages you don't want to download locally:</p>
|
|
|
|
<ul>
|
|
<li><strong>Read messages</strong>: Select this option to only download
|
|
message bodies from messages you haven't already read.</li>
|
|
<li><strong>Messages larger than [__] KB</strong>: Select this option to
|
|
conserve disk space by preventing large messages from being downloaded.
|
|
Enter the maximum size for downloaded messages.</li>
|
|
<li><strong>Messages more than [__] days old</strong>: Select this option to
|
|
only download messages that are not older than the number of days you enter
|
|
here.</li>
|
|
</ul>
|
|
|
|
<p>&brandShortName; can automatically delete newsgroup messages for you. You
|
|
can configure this process with the options listed below
|
|
<strong>Keep</strong>:</p>
|
|
|
|
<ul>
|
|
<li><strong>All messages</strong>: Keep all messages. Never delete messages
|
|
automatically.</li>
|
|
<li><strong>The newest [__] messages</strong>: Enter the number of messages
|
|
to keep. With this setting only messages older than these messages are
|
|
deleted.</li>
|
|
<li><strong>Messages which have arrived within the last [__] days</strong>:
|
|
Keep all messages that arrived within the given number of days.</li>
|
|
</ul>
|
|
|
|
<p>With the last two settings you can further constrain the three options to
|
|
delete messages automatically. This is especially useful in combination with
|
|
the option to keep all messages.</p>
|
|
|
|
<ul>
|
|
<li><strong>Only unread messages</strong>: Select this option to deny
|
|
&brandShortName; the deletion of unread messages.</li>
|
|
<li><strong>Only message bodies less than [__] days old</strong>: Select this
|
|
option to deny &brandShortName; the deletion of messages that are newer
|
|
than the number of days you specify here.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="junk_settings">Mail & Newsgroups Account Settings - Junk
|
|
Settings</h2>
|
|
|
|
<p>This section describes how to use the account junk settings. If
|
|
you are not currently viewing the Junk Settings, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu, and choose Mail & Newsgroups Account Settings.
|
|
You see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Click the Junk Settings category for your mail account.</li>
|
|
</ol>
|
|
|
|
<p>You use the Junk Settings panel to define your account-specific settings
|
|
for the adaptive mail filter. Global junk settings are changed under
|
|
<a href="#global_junk_settings">Mail & Newsgroups Preferences -
|
|
Junk Mail</a>.</p>
|
|
|
|
<ul>
|
|
<li><strong>Enable adaptive junk mail controls for this account</strong>:
|
|
Toggle this option to activate or deactivate junk mail classification.</li>
|
|
<li><strong>Do not mark mail as junk if the sender is in [the address
|
|
book chosen from all your address books available in the drop down
|
|
box]</strong>:
|
|
Choose this option to prevent messages from people you know inadvertently
|
|
classified as junk mail.</li>
|
|
<li><strong>Trust junk mail headers set by [an external junk filter
|
|
like Spam Assassin or Spam Pal]</strong>: Choose this option if you want to
|
|
trust the junk classification of external filter programs.</li>
|
|
<li><strong>Move new junk messages to</strong>:
|
|
Check this option to automatically move messages flagged as Junk to a
|
|
special folder.
|
|
<ul>
|
|
<li><strong><q>Junk</q> folder on [account]</strong>: Select this to use
|
|
the default Junk folder.</li>
|
|
<li><strong>Other: [account]</strong>: Select this to choose your own
|
|
custom-named junk folder.</li>
|
|
<li><strong>Automatically delete junk messages older than [__] days from
|
|
this folder</strong>: If you are confident old messages classified as
|
|
junk are indeed junk mail, check this option to automatically delete
|
|
old junk messages after a grace period.</li>
|
|
</ul>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="return_receipts">Mail & Newsgroups Account Settings - Return
|
|
Receipts</h2>
|
|
|
|
<p>This section describes how to use the Return Receipts account settings. If
|
|
you are not currently viewing the Return Receipts settings, follow these
|
|
steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu, and choose Mail & Newsgroups Account Settings.
|
|
You see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Click the Return Receipts category for your mail account.</li>
|
|
</ol>
|
|
|
|
<p>You use the Return Receipts settings to define return receipt settings for
|
|
outgoing messages from this mail account. You also use the Return Receipt
|
|
settings to specify how to manage requests you receive for return receipts.
|
|
These settings override global return receipt preferences you specified using
|
|
<a href="#return_receipts_preferences">Mail & Newsgroups Preferences -
|
|
Return Receipts</a>.</p>
|
|
|
|
<ul>
|
|
<li><strong>Use my global return receipt preferences for this
|
|
account</strong>: By default, this account uses the return receipt
|
|
preferences specified by <a href="#return_receipts_preferences">Mail &
|
|
Newsgroups Preferences - Return Receipts</a>.</li>
|
|
<li><strong>Customize return receipts for this account</strong>: Lets you
|
|
change the return receipt preferences for this account.
|
|
<ul>
|
|
<li><strong>When sending messages, always request a return
|
|
receipt</strong>: Enables automatic return receipt requests for all
|
|
outgoing messages from this mail account.</li>
|
|
<li><strong>Leave it in my Inbox</strong>: Return receipt
|
|
confirmation messages are delivered to the Inbox for this account.
|
|
|
|
<p><strong>Tip</strong>: Choose this option if you want to use a
|
|
filter that automatically moves return receipt confirmation
|
|
messages to a folder you specify. For information on creating and
|
|
using filters, see <a href="#creating_message_filters">Creating
|
|
Message Filters</a>.</p>
|
|
</li>
|
|
<li><strong>Move it to my Sent Mail folder</strong>: Incoming return
|
|
receipt confirmation messages are moved to the Sent mail folder for
|
|
this account.</li>
|
|
<li><strong>Never send a return receipt</strong>: Choose this option if
|
|
you do not want to send a return receipt in response to requests for
|
|
return receipts from others.</li>
|
|
<li><strong>Allow return receipts for some messages</strong>: Choose how
|
|
you want to respond to requests you receive for return receipts.</li>
|
|
</ul>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="security">Mail & Newsgroups Account Settings - Security</h2>
|
|
|
|
<p>This section describes how to configure the Mail & Newsgroup Account
|
|
Settings that control mail message security. Before you do so, however, you
|
|
must obtain one or more mail certificates. For details, see
|
|
<a href="mail_sec_help.xhtml">Signing & Encrypting Messages</a>.</p>
|
|
|
|
<p>If you are not already viewing the Security settings for your mail account,
|
|
begin from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account
|
|
Settings.</li>
|
|
<li>Click Security under the name of the mail account whose security settings
|
|
you want to configure.</li>
|
|
</ol>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#about_certificates">About Certificates</a></li>
|
|
<li><a href="#digital_signing">Digital Signing</a></li>
|
|
<li><a href="#encryption">Encryption</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h3 id="about_certificates">About Certificates</h3>
|
|
|
|
<p>The main purpose of the Security panel in Mail & Newsgroup Account
|
|
Settings is to select two certificates:</p>
|
|
|
|
<ul>
|
|
<li>The email certificate you want to use for signing mail messages you send
|
|
to other people.</li>
|
|
<li>The email certificate you want other people to use when they encrypt
|
|
messages they send to you.</li>
|
|
</ul>
|
|
|
|
<p>Depending on the policies of the
|
|
<a href="glossary.xhtml#certificate_authority">certificate authority (CA)</a>
|
|
that issues your certificate(s), you can use one certificate for both
|
|
purposes or two different certificates. Even if you use just one, you must
|
|
specify it twice, once for digital signing and once for encryption.</p>
|
|
|
|
<p>The certificates you select here are included with every signed message you
|
|
send. These certificates allow your recipients to verify your digital
|
|
signature and to encrypt messages that they send to you.</p>
|
|
|
|
<h3 id="digital_signing">Digital Signing</h3>
|
|
|
|
<p>You use the Digital Signing area in the <a href="#security">Security
|
|
panel</a> to specify how you want to sign your email messages:</p>
|
|
|
|
<ul>
|
|
<li><strong>Use this certificate to digitally sign messages you
|
|
send</strong>: If this field is empty or if it displays the wrong
|
|
certificate, click Select to choose from the certificates you have on
|
|
file.</li>
|
|
<li><strong>Digitally sign messages</strong>: Select this checkbox if you
|
|
want to digitally sign all the messages you send. (A personal certificate
|
|
must be specified below before you can select this checkbox.)</li>
|
|
</ul>
|
|
|
|
<p>Regardless of whether the <q>Digitally sign messages</q> checkbox is
|
|
selected here, you can change your mind before you send an individual
|
|
message.</p>
|
|
|
|
<p>To change the digital signature setting for a message you are writing in
|
|
the Compose window, click the arrow below the Security icon near the top of
|
|
the window and select or deselect <q>Digital Sign This Message</q>. For
|
|
details, see
|
|
<a href="mail_sec_help.xhtml#signing_and_encrypting_a_new_message">Signing
|
|
& Encrypting a New Message.</a></p>
|
|
|
|
<h3 id="encryption">Encryption</h3>
|
|
|
|
<p>You use the Encryption area in the <a href="#security">Security panel</a> to
|
|
specify how you routinely want to use encryption when sending your
|
|
messages:</p>
|
|
|
|
<ul>
|
|
<li><strong>Use this certificate to encrypt & decrypt messages sent to
|
|
you</strong>: If this field is empty or if it displays the wrong
|
|
certificate, click Select to choose from the certificates you have on
|
|
file.</li>
|
|
<li><strong>Never</strong>: Select this option if you never want to use
|
|
encryption, or only occasionally.</li>
|
|
<li><strong>Required</strong>: Select this option if you always want to use
|
|
encryption. If you don't have all the necessary certificates, the
|
|
message won't be sent unless you explicitly turn off encryption for
|
|
that message only.</li>
|
|
</ul>
|
|
|
|
<p>Regardless of which encryption option you select, you can change your mind
|
|
before you send an individual message.</p>
|
|
|
|
<p>To change the encryption setting for a message you are writing in the
|
|
Compose window, click the arrow below the Security icon near the top of the
|
|
window and choose the encryption setting you want. For details, see
|
|
<a href="mail_sec_help.xhtml#signing_and_encrypting_a_new_message">Signing
|
|
& Encrypting a New Message.</a></p>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="local_folders">Mail & Newsgroups Account Settings - Local
|
|
Folders</h2>
|
|
|
|
<p>Local Folders is the account where &brandShortName; Mail & Newsgroups
|
|
saves any messages that you send while working offline. Messages you send
|
|
while working offline are saved in the Unsent Messages folder under Local
|
|
Folders. Any folders you create under the Local Folders account reside on
|
|
your hard disk, so Local Folders is a good place to save messages that you
|
|
want to keep.</p>
|
|
|
|
<p>If you are not already viewing the Local Folders settings, begin from the
|
|
Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
|
|
see the Mail & Newsgroups Account Settings dialog box.</li>
|
|
<li>Select the Local Folders category.</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Account Name</strong>: The name associated with the Local Folders
|
|
account.</li>
|
|
<li><strong>Local directory</strong>: The location on your hard disk where
|
|
mail for this account is stored.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning
|
|
of section</a>]</p>
|
|
|
|
<h2 id="outgoing_server">Mail & Newsgroups Account Settings - Outgoing
|
|
Server (SMTP)</h2>
|
|
|
|
<p>The outgoing server will transport your outgoing mail to the intended
|
|
recipients.</p>
|
|
|
|
<p>If you are not already viewing the Outgoing Server (SMTP) settings, begin
|
|
from the Mail window:</p>
|
|
|
|
<ol>
|
|
<li>Click on any Mail window.</li>
|
|
<li>From the Edit menu, choose Mail & Newsgroup Account Settings.</li>
|
|
<li>Select Outgoing Server (SMTP) and set up as follows (If you are not sure
|
|
which option to choose, check with your ISP or system administrator):</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Server name</strong>: The SMTP server that will deliver your
|
|
outgoing mail. To use a different SMTP server, change this field.</li>
|
|
<li><strong>Port</strong>: The port on which the SMTP server will be
|
|
connected. By default it holds the standard port for the specified
|
|
encryption. Change it if the mail server is listening for connections
|
|
on a non-standard port.</li>
|
|
<li><strong>Use name and password</strong>: If your SMTP server requires
|
|
authentication to send mail, select this option and enter your user name.
|
|
The first time you send mail, you will be prompted for your password. At
|
|
that time you can instruct &brandShortName; to save your password for
|
|
future sessions.</li>
|
|
<li><strong>Use secure connection</strong>: If your outgoing server is
|
|
configured to support an encrypted connection, choose one of the following
|
|
(if you make a choice for which your server is not configured, you will
|
|
get an error message when sending mail):
|
|
<ul>
|
|
<li><strong>No</strong>: If you don't want to use an encrypted
|
|
link.</li>
|
|
<li><strong>TLS, if available</strong>: &brandShortName; will try to use
|
|
a TLS encrypted connection. If the server doesn't support it, an
|
|
unencrypted connection is used.</li>
|
|
<li><strong>TLS</strong>: Require a TLS encrypted connection. This
|
|
mechanism will mostly run on the standard SMTP port 25.</li>
|
|
<li><strong>SSL</strong>: Require a SSL encrypted connection. The default
|
|
port for this is 465.</li>
|
|
</ul>
|
|
</li>
|
|
<li><strong>Advanced</strong>: Click this button to set up additional SMTP
|
|
servers or to change the default SMTP server.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h1 id="mail_and_newsgroup_preferences">Mail & Newsgroup Preferences</h1>
|
|
|
|
<p>The sections listed below describe the Mail & Newsgroups preferences
|
|
that apply to all your mail and newsgroup accounts. To see these
|
|
preferences:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Double-click Mail & Newsgroups to expand the list.</li>
|
|
</ol>
|
|
|
|
<div class="contentsBox">In this section:
|
|
<ul>
|
|
<li><a href="#mail_and_newsgroups">Mail & Newsgroups</a></li>
|
|
<li><a href="#message_display">Message Display</a></li>
|
|
<li><a href="#notifications">Notifications</a></li>
|
|
<li><a href="#composition">Composition</a></li>
|
|
<li><a href="#send_format">Send Format</a></li>
|
|
<li><a href="#addressing_preferences">Addressing</a></li>
|
|
<li><a href="#global_junk_settings">Junk Mail</a></li>
|
|
<li><a href="#tags">Tags</a></li>
|
|
<li><a href="#return_receipts_preferences">Return Receipts</a></li>
|
|
<li><a href="#character_encoding">Character Encoding</a></li>
|
|
<li><a href="#offline_and_disk_space_preferences">Offline & Disk Space
|
|
Preferences</a></li>
|
|
</ul>
|
|
</div>
|
|
|
|
<h2 id="mail_and_newsgroups">Mail & Newsgroups Preferences - Mail &
|
|
Newsgroups</h2>
|
|
|
|
<p>This section describes the main Mail & Newsgroups preferences. If you
|
|
are not already viewing the Mail & Newsgroups main preferences, follow
|
|
these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences. You see the
|
|
Preferences dialog box.</li>
|
|
<li>Click the Mail & Newsgroups category.</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Confirm when moving folders to the Trash</strong>: Choose to
|
|
allow Mail & Newsgroups to prompt you before deleting folders.</li>
|
|
<li class="win"><strong>Use &brandShortName; Mail as the default mail
|
|
application</strong>: Select &brandShortName; Mail & Newsgroups as the
|
|
default mail application for Windows and from within other applications
|
|
such as Microsoft Word.
|
|
|
|
<p><strong>Note</strong>: Setting &brandShortName; Mail & Newsgroups as
|
|
the default mail application may disable another mail application. To
|
|
restore the other mail application as the default, deselect this
|
|
option.</p>
|
|
</li>
|
|
<li><strong>Remember the last selected message</strong>: Choose this option
|
|
if you want &brandShortName; to select the message you had selected last
|
|
before leaving a folder when you reenter a folder.</li>
|
|
<li><strong>Preserve threading when sorting messages</strong>: Select this
|
|
option if you want &brandShortName; to preserve the threaded message
|
|
grouping <a href="#sorting_and_threading_messages">when sorting
|
|
messages</a>. If it is not selected, &brandShortName; automatically
|
|
displays the messages unthreaded when you sort them by clicking on the
|
|
column headers.</li>
|
|
<li><strong>When Mail launches, show the Start Page in the message
|
|
area</strong>: Select this to enable the Start Page. The Start Page
|
|
appears in the message area when you first open &brandShortName; Mail &
|
|
Newsgroups. This page is the default page, but you can enter a different
|
|
web page or URL of your choice. To disable the Start Page, deselect this
|
|
option. Click Restore Default to return to the original page provided by
|
|
&brandShortName;.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="message_display">Mail & Newsgroups Preferences - Message
|
|
Display</h2>
|
|
|
|
<p>Message Display preferences allow you to choose how messages are
|
|
displayed (for example, font style and color) in all accounts. If you are not
|
|
already viewing the Message Display settings, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences. You see the
|
|
Preferences dialog box.</li>
|
|
<li>Under the Mail & Newsgroups category, click Message Display. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand
|
|
the list.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>When opening messages, display them in</strong>: Here you can
|
|
choose if you want to reuse a message window for the next mail or if you
|
|
want to open a new one for each.</li>
|
|
<li><strong>Block images and other content from remote sources</strong>:
|
|
Select this checkbox if you do not want to display remote images and other
|
|
content in received messages, except from senders in your address books
|
|
whom you have allowed. (This checkbox is selected by default.)</li>
|
|
<li><strong>Wait [__] seconds before marking a message as read</strong>:
|
|
Choose this option if you do not want a message to be marked as read when
|
|
you are only taking a brief look at it. Enter the number of seconds you
|
|
want a message to be displayed before it gets marked as read automatically.
|
|
|
|
<p><strong>Tip</strong>: If you do not want Mail & Newsgroups to mark
|
|
your messages as read automatically at all, you can select this option
|
|
and enter a very large number of seconds.</p>
|
|
</li>
|
|
<li><strong>Plain Text Messages</strong>: Select the font you prefer for
|
|
viewing plain-text messages: fixed width or variable width. Choosing a font
|
|
style, size, and color for quoted plain-text messages can help you more
|
|
easily distinguish quoted text (usually a message that's been
|
|
forwarded to you or by you).
|
|
<ul>
|
|
<li><strong>Wrap text to fit window width</strong>: Select this so that
|
|
incoming messages are word-wrapped to fit the width of your Mail
|
|
window.</li>
|
|
<li><strong>Display emoticons as graphics</strong>: Select this so that
|
|
when you receive messages that contain emoticons (also called smiley
|
|
faces) Mail & Newsgroups can convert them to graphics, for example:
|
|
<table border="1">
|
|
<tr align="center">
|
|
<td><strong>This</strong>:</td>
|
|
<td><strong>Converts to</strong>:</td>
|
|
</tr>
|
|
<tr align="center">
|
|
<td>:-)</td>
|
|
<td><img src="images/smile.png" alt=""/></td>
|
|
</tr>
|
|
<tr align="center">
|
|
<td>:)</td>
|
|
<td><img src="images/smile.png" alt=""/></td>
|
|
</tr>
|
|
<tr align="center">
|
|
<td>:-(</td>
|
|
<td><img src="images/frown.png" alt=""/></td>
|
|
</tr>
|
|
<tr align="center">
|
|
<td>:(</td>
|
|
<td><img src="images/frown.png" alt=""/></td>
|
|
</tr>
|
|
<tr align="center">
|
|
<td>;-)</td>
|
|
<td><img src="images/wink.png" alt=""/></td>
|
|
</tr>
|
|
<tr align="center">
|
|
<td>;-p</td>
|
|
<td><img src="images/sick.png" alt=""/></td>
|
|
</tr>
|
|
</table>
|
|
</li>
|
|
</ul>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="notifications">Mail & Newsgroups Preferences - Notifications</h2>
|
|
|
|
<p>Notification preferences allow you to select different methods for informing
|
|
you on arrival of a new message. So you don't have to always look in the
|
|
folders.</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, click Notifications. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand
|
|
the list.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li class="win"><strong>Show an alert</strong>: Select this if you want
|
|
&brandShortName; Mail & Newsgroups to display a sliding alert above
|
|
your system tray in the lower right corner of your screen when new
|
|
messages arrive. The sliding alert only appears once when new messages
|
|
arrive, and won't appear again until you bring the Mail &
|
|
Newsgroups window to the front.
|
|
<table>
|
|
<tr>
|
|
<td colspan="2"><img src="images/mail_newmail_alert.png" alt=""/></td>
|
|
</tr>
|
|
<tr>
|
|
<td style="width: 20px;"></td>
|
|
<td><strong>Sliding new mail alert</strong></td>
|
|
</tr>
|
|
</table>
|
|
|
|
<p>When the alert appears, clicking the link displayed in the alert will
|
|
take you to the first folder that has new mail. If no &brandShortName;
|
|
applications are running, Quick Launch must be enabled in order to
|
|
display the new message alert.</p>
|
|
|
|
<p>If any &brandShortName; application is running, then Quick Launch does
|
|
not need to be enabled in order to display the new message alert. For
|
|
information on using Quick Launch, see
|
|
<a href="nav_help.xhtml#using_quick_launch">Using Quick Launch</a>.</p>
|
|
|
|
<p>Once &brandShortName; Mail has been started, the new message alert will
|
|
continue to work even after you close the Mail window (as long as another
|
|
&brandShortName; application is running).</p>
|
|
</li>
|
|
|
|
<li class="win"><strong>Show a tray icon</strong>: Select this if you want
|
|
&brandShortName; Mail & Newsgroups to display an icon in your system
|
|
tray (which is usually found in the lower right corner of your screen) when
|
|
new messages arrive. This icon will stay in the system tray until you have
|
|
visited one of your folders with new mail or checked for new messages
|
|
manually.
|
|
<p style="text-indent: 20px"><img src="images/mail_newmail_trayicon.png"
|
|
alt=""/> <strong>New mail tray icon</strong></p>
|
|
<p>When the icon appears, double-clicking it will open the &brandShortName;
|
|
Mail & Newsgroups main window.</p>
|
|
</li>
|
|
|
|
<li class="mac"><strong>Animate the Dock icon</strong>: Select this if you
|
|
want Mail & Newsgroups to bounce the &brandShortName; Dock icon when
|
|
new messages arrive.</li>
|
|
<li><strong>Play a sound</strong>: Select this if you want &brandShortName;
|
|
Mail & Newsgroups to play a sound when new messages arrive. You can
|
|
choose between the default system sound and a custom sound in WAV format.
|
|
If you choose the latter, use the Browse button to select the sound file in
|
|
the file locator. Click on the Preview button to listen to the chosen sound
|
|
file.
|
|
|
|
<p>Once &brandShortName; Mail has been started, the new messages sound will
|
|
continue to work even after you close the Mail window (as long as another
|
|
&brandShortName; application is running).</p>
|
|
|
|
<p class="win">If no &brandShortName; applications are running, Quick
|
|
Launch must be enabled in order to play a sound when new messages
|
|
arrive.</p>
|
|
|
|
<p class="win">If any &brandShortName; application is running, then Quick
|
|
Launch does not need to be enabled in order to play a sound when new
|
|
messages arrive. For information on using Quick Launch, see
|
|
<a href="nav_help.xhtml#using_quick_launch">Using Quick Launch</a>.</p>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="composition">Mail & Newsgroups Preferences - Composition</h2>
|
|
|
|
<p>Composition preferences affect how you create messages (for example,
|
|
forwarding options and address autocompletion) in all accounts. If you are
|
|
not already viewing the Composition settings, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, click Composition. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand
|
|
the list.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Forward Messages</strong>: Choose how you want forwarded
|
|
message text to appear: as an attachment or <em>inline</em> (in the body
|
|
of your message).</li>
|
|
<li><strong>Automatically save the message every [__] minutes</strong>:
|
|
Choose this option if you want Mail & Newsgroups to save the message
|
|
you are currently composing automatically at the given interval. After a
|
|
computer crash or program failure you can find the latest saved version of
|
|
the message in your Drafts folder.</li>
|
|
<li><strong>Confirm when using keyboard shortcut to send message</strong>:
|
|
Check this option if want to be asked if you're sure to be ready to
|
|
send the message when you're pressing Ctrl+Return in message editor.
|
|
This may help you avoid accidentally sending the message if you enter the
|
|
keyboard shortcut by mistake when composing a message.</li>
|
|
<li><strong>Wrap plain text messages at [__] characters</strong>: Enter a
|
|
number to set the right margin for text in the message area.</li>
|
|
<li><strong>Check spelling before sending</strong>: Select this option to
|
|
have Mail & Newsgroups always check the spelling of your message before
|
|
you send it.</li>
|
|
<li><strong>Check spelling as you type</strong>: Select this option to have
|
|
Mail & Newsgroups always check the spelling of your message as you type
|
|
it.</li>
|
|
<li><strong>Language</strong>: Use the drop-down list to select the language
|
|
you want to use to check the spelling in your messages or to download more
|
|
dictionaries.</li>
|
|
<li><strong>Defaults for HTML Messages</strong>: Here you can define what the
|
|
defaults are for font, size, text and background color if you choose to
|
|
send mails in HTML format.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="send_format">Mail & Newsgroups Preferences - Send Format</h2>
|
|
|
|
<p>Send Format preferences allow you to specify how you want to format your
|
|
outgoing messages. If you are not already viewing the Send Format settings,
|
|
follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences. You see the
|
|
Preferences dialog box.</li>
|
|
<li>Under the Mail & Newsgroups category, click Send Format. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand
|
|
the list.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Ask me what to do</strong>: This option requires Mail &
|
|
Newsgroups to prompt you to choose a format before you send the
|
|
message.</li>
|
|
<li><strong>Convert the message to plain text</strong>: This option may
|
|
cause your message to lose formatting such as bold text.</li>
|
|
<li><strong>Send the message in HTML anyway</strong>: If you select this
|
|
option, keep in mind that some mail programs may have trouble displaying
|
|
the message.</li>
|
|
<li><strong>Send the message in both plain text and HTML</strong>: This
|
|
option uses more disk space.
|
|
|
|
<p>You can always override these preferences for an individual message by
|
|
using the Options menu in the Mail Compose window.</p>
|
|
</li>
|
|
<li><strong>HTML and Plain Text Domains</strong>: Use the Add button to add
|
|
the domain names that you typically send mail to, if you know which domains
|
|
can display HTML-formatted mail messages, and which domains can only
|
|
display plain text.</li>
|
|
</ul>
|
|
|
|
<p>For example, if you typically send mail to multiple recipients that have the
|
|
same domain name (for example, your colleagues all have email addresses that
|
|
end in <q>netscape.net</q>), and you know that this domain name is capable of
|
|
displaying HTML messages, then you can add the netscape.net domain to the
|
|
list of HTML Domains so that Mail & Newsgroups will automatically send
|
|
messages in HTML format to these recipients.</p>
|
|
|
|
<p>Similarly, if you typically send mail to recipients at a domain that you
|
|
know can only receive Plain Text messages, you can add that domain name to
|
|
the list of Plain Text domains, so that Mail & Newsgroups automatically
|
|
sends messages to that domain in plain-text format.</p>
|
|
|
|
<p><strong>Note</strong>: If you regularly compose HTML (formatted) mail
|
|
messages, keep in mind that sometimes not all recipients use mail programs
|
|
that can display HTML formatting properly. Send Format preferences allow you
|
|
to specify how you want to format messages that go to recipients who cannot
|
|
display HTML-formatted mail. You can convert messages to plain text, format
|
|
them only as HTML, or format them as both HTML and plain text. These
|
|
preferences apply to all your mail accounts, but only to mail messages and
|
|
not to newsgroup messages.</p>
|
|
|
|
<p>Whenever you add a person or address card to your address book, you can
|
|
specify whether that addressee can receive HTML-formatted messages. However,
|
|
when this information is unknown, you can set Send Format preferences for how
|
|
Mail & Newsgroups formats these messages.</p>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="addressing_preferences">Mail & Newsgroups Preferences -
|
|
Addressing</h2>
|
|
|
|
<p>Addressing preferences allow you to control the settings for
|
|
&brandShortName; Mail & Newsgroups address books (for example, email
|
|
address collection and address autocompletion). If you are not already
|
|
viewing the Addressing settings, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences. You see the
|
|
Preferences dialog box.</li>
|
|
<li>Under the Mail & Newsgroups category, select Addressing. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand
|
|
the list.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Email Address Collection</strong>: Select this if you want Mail
|
|
& Newsgroups to automatically collect recipients' email addresses.
|
|
Use the drop-down list to choose between having the addresses added to your
|
|
Collected Addresses or your Personal Address Book.</li>
|
|
<li id="address_autocompletion"><strong>Address Autocompletion</strong>:
|
|
Address autocompletion allows you to quickly address mail without having to
|
|
search for names or type names completely. Select from which location Mail
|
|
& Newsgroups will search for matching addresses: <q>Local Address
|
|
Books</q> (Personal Address Book, Collected Addresses, or any other local
|
|
address book) or <q>Directory Server</q> (an available LDAP directory
|
|
server) or both. If you want Mail & Newsgroups to highlight addresses
|
|
that do not autocomplete, then select that option.
|
|
|
|
<p><strong>Note</strong>: If while addressing mail, multiple email address
|
|
matches are found, Mail & Newsgroups displays a list of all possible
|
|
choices.</p>
|
|
|
|
<p>If you select Directory Server, choose a directory server from the list.
|
|
A directory server lets you look up addresses that are not stored in one
|
|
of your local address books. The directory you select will also be
|
|
searched for matching certificates when you attempt to send an encrypted
|
|
message to one or more recipients for whom you don't have
|
|
certificates on file.</p>
|
|
|
|
<p>See <a href="#adding_and_removing_ldap_directories">Adding and Removing
|
|
LDAP Directories</a> for information on setting LDAP directory server
|
|
settings.</p>
|
|
|
|
<p><strong>Note</strong>: Directory server settings you enter from the
|
|
Preferences dialog box apply to all your mail accounts. You can override
|
|
these settings for individual accounts by specifying different LDAP
|
|
directory servers or server settings using the Addressing settings for an
|
|
account in the Mail & Newsgroups Account Settings dialog box. To set
|
|
different addressing options for a specific account, open the Edit menu
|
|
and choose Mail & Newsgroups Account Settings.</p>
|
|
</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="global_junk_settings">Mail & Newsgroups Preferences -
|
|
Junk Mail</h2>
|
|
|
|
<p>This section describes how to use the Junk Mail preferences panel. If
|
|
you are not currently viewing the Junk Mail panel, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, select Junk Mail. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand the
|
|
list.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>When I manually mark messages as junk</strong>: Choose this to
|
|
set what you want &brandShortName; to do when you manually mark messages
|
|
as Junk.
|
|
<ul>
|
|
<li><strong>Move them to the account's <q>Junk</q> folder</strong>:
|
|
Choose this to move manually-marked Junk messages to the Junk folder.
|
|
</li>
|
|
<li><strong>Delete them</strong>: Choose this to move manually-marked
|
|
Junk messages to the trash folder.</li>
|
|
</ul>
|
|
</li>
|
|
<li><strong>Mark messages determined to be junk as read</strong>: Select this
|
|
option to mark junk messages as read, so they will not show up as new.</li>
|
|
<li><strong>Enable junk filter logging</strong>: Select this option to allow
|
|
logging the history of Junk mail detections. Click the <strong>Show log
|
|
</strong> button to open a dialog showing this log.</li>
|
|
<li><strong>Reset training data</strong>: Click this button to clear the
|
|
training data of the adaptive junk filter. Since this will effectively
|
|
destroy your personal junk profile, you will be asked for confirmation.
|
|
</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="tags">Mail & Newsgroups Preferences - Tags</h2>
|
|
|
|
<p>This section describes how to use the Tags preferences panel. You use the
|
|
Tags preferences to define the tag text, colors and order for message tags.
|
|
If you are not currently viewing the panel, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, select Tags. (If no options
|
|
are visible, double-click the Mail & Newsgroups category to expand the
|
|
list.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Customize Tags</strong>: Specifies name, color and importance of
|
|
each tag. You can change a tag's name, but all tag names must be different.
|
|
To change the tag color, click the colorpicker chip next to the tag name
|
|
and select a new color. Use the Raise Importance and Lower Importance
|
|
buttons to order your tags by descending importance. Messages with multiple
|
|
tags will be colored according to their most important tag.</li>
|
|
<li><strong>Restore Defaults</strong>: Removes all customized tags and
|
|
restores just the default tags' text and colors.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="return_receipts_preferences">Mail & Newsgroups Preferences - Return
|
|
Receipts</h2>
|
|
|
|
<p>This section describes how to use the Return Receipts preferences panel. If
|
|
you are not currently viewing the Return Receipts panel, follow these
|
|
steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, select Return Receipts. (If no
|
|
subcategories are visible, double-click Mail & Newsgroups to expand the
|
|
list.)</li>
|
|
</ol>
|
|
|
|
<p>You use the Return Receipts preferences to define return receipt settings
|
|
for outgoing messages from all your mail accounts. You also use the Return
|
|
Receipt preferences to specify how to manage requests you receive for return
|
|
receipts.</p>
|
|
|
|
<ul>
|
|
<li><strong>When sending messages, always request a return receipt</strong>:
|
|
Enables automatic return receipt requests for all outgoing messages in all
|
|
your mail accounts.</li>
|
|
<li><strong>Leave it in my Inbox</strong>: Return receipt confirmation
|
|
messages are delivered to your Inbox.
|
|
|
|
<p><strong>Tip</strong>: Choose this option if you want to use a filter
|
|
that automatically moves return receipt confirmation messages to a folder
|
|
you specify. For information on creating and using filters, see
|
|
<a href="#creating_message_filters">Creating Message Filters</a>.</p>
|
|
</li>
|
|
<li><strong>Move it to my Sent Mail folder</strong>: Incoming return receipt
|
|
confirmation messages are moved to your Sent mail folder.</li>
|
|
<li><strong>Never send a return receipt</strong>: Choose this option if you
|
|
do not want to send a return receipt in response to requests for return
|
|
receipts from others.</li>
|
|
<li><strong>Allow return receipts for some messages</strong>: Choose how you
|
|
want to respond to requests you receive for return receipts.</li>
|
|
</ul>
|
|
|
|
<p>To override these global preferences for individual accounts, see
|
|
<a href="#return_receipts">Mail & Newsgroups Account Settings - Return
|
|
Receipts</a>.</p>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="character_encoding">Mail & Newsgroups Preferences - Character
|
|
Encoding</h2>
|
|
|
|
<p>Character encoding preferences allow you to choose how messages are encoded
|
|
when being displayed or created in all accounts. If you are not already
|
|
viewing the Character Encoding settings, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences. You see the
|
|
Preferences dialog box.</li>
|
|
<li>Under the Mail & Newsgroups category, click Character Encoding. (If
|
|
no subcategories are visible, double-click Mail & Newsgroups to expand
|
|
the list.)</li>
|
|
</ol>
|
|
|
|
<ul>
|
|
<li><strong>Default Character Encoding</strong>: Click this drop-down list to
|
|
select the character encoding you want Mail & Newsgroups to use as the
|
|
default for incoming mail and newsgroup messages. This is recommended if
|
|
it's likely you might receive messages in which the character encoding
|
|
(MIME charset) is not indicated, such as when reading messages in
|
|
international newsgroups.</li>
|
|
<li><strong>Always use this default character encoding when messages are
|
|
displayed</strong>: Select this to apply the default character encoding to
|
|
all messages.
|
|
|
|
<p><strong>Tip</strong>: You can later view or change the character
|
|
encoding for a specific folder. In the Mail window, select a folder from
|
|
the list of Mail folders. Open the View menu, and choose Character
|
|
Encoding.</p>
|
|
</li>
|
|
<li><strong>For messages that contain 8-bit characters, use 'quoted
|
|
printable' MIME encoding</strong>: Choose to have Mail &
|
|
Newsgroups use <q>quoted printable</q> MIME encoding when sending regular
|
|
messages that use an 8-bit character encoding (for example, Latin
|
|
ISO-8859-3).</li>
|
|
<li><strong>Default Character Encoding</strong>: Select the character
|
|
encoding you want Mail & Newsgroups to use as the default for outgoing
|
|
mail and newsgroup messages. Note that this character encoding is
|
|
<strong>not</strong> used when replying to a message. Instead, the
|
|
character encoding of the message being replied to is used by default.
|
|
Choose <strong>Always use this default character encoding in
|
|
replies</strong> to use the default character encoding for outgoing
|
|
messages even when replying.</li>
|
|
</ul>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<h2 id="offline_and_disk_space_preferences">Mail & Newsgroups Preferences -
|
|
Offline & Disk Space</h2>
|
|
|
|
<p>This section describes how to use the Offline & Disk Space preferences
|
|
panel. If you are not currently viewing the panel, follow these steps:</p>
|
|
|
|
<ol>
|
|
<li>Open the <span class="mac">&brandShortName;</span>
|
|
<span class="noMac">Edit</span> menu and choose Preferences.</li>
|
|
<li>Under the Mail & Newsgroups category, select Offline & Disk
|
|
Space. (If no subcategories are visible, double-click Mail &
|
|
Newsgroups to expand the list.).</li>
|
|
</ol>
|
|
|
|
<p>The Offline & Disk Space preferences allow you to set preferences for
|
|
working offline, going online, and disk space.</p>
|
|
|
|
<ul>
|
|
<li><strong>Offline</strong>: Select how you want Mail & Newsgroups to
|
|
handle messages when going online or offline.</li>
|
|
<li><strong>Disk Space</strong>: Select this to conserve disk space by
|
|
automatically compacting message folders when it will save the amount
|
|
of disk space you enter.</li>
|
|
</ul>
|
|
|
|
<p>See <a href="#working_offline">Working Offline</a> for information on
|
|
working offline.</p>
|
|
|
|
<p>[<a href="#mail_and_newsgroup_preferences">Return to beginning of
|
|
section</a>]</p>
|
|
|
|
<p>Copyright © 2003-2010 The Mozilla Foundation.</p>
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|
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|
</body>
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</html>
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